Procurement Specialist

COMPANY OVERVIEW:

Facility Contract Services (FCS) is a Florida-based contract services company that employs and manages personnel for municipal clients. Our staffing services include administrative support, clerical, accounting, payroll, billing, accounts payable/receivable, purchasing, human resources, supervisory roles, utility services, water and wastewater plant operations, property and general services management, building and landscape maintenance, parks and recreation, and senior and community services. FCS specializes in municipal privatization through a task-based approach aimed at improving productivity and efficiency.

JOB SUMMARY:

Under supervised direction of the Assistant Purchasing Manager, this position performs professional work of advanced difficulty in the technical and administrative functions of the purchasing activities of the government. This position is responsible for the procurement of construction, supplies and professional services required by various departments.

RESPONSIBILITIES AND DUTIES:

• Procure or coordinate the procurement of construction, supplies and services, including architectural and engineering services, in accordance with all applicable federal, state and local laws, policies and procedures.
• Prepare highly technical and complex specifications, contracts and solicitation documents, including all related research and value analysis.
• Prepare and analyze competitive sealed proposals; Invitation for Bids (IFB), Requests for Letters of Interest (RLI), Request for Proposals (RFP), and Requests for Qualifications (RFQ).
• Review requisitions and confer with departments regarding requirements, specifications, quantity, quality and delivery. Recommend alternatives that would result in greater value.
• Confer with consultants, contractors and suppliers in order to acquaint them with procurement policies and procedures and to obtain information on required products and services.
• Negotiate with consultants and contractors regarding specifications, scope of work, prices, terms and conditions.
• Perform contract administration, including liaison between suppliers and departments, compliance with contract terms and conditions, compliance with grant requirements, contract audits, negotiation of contract amendments, extensions and change orders.
• Assist in drafting, reviewing, and negotiating and routing contracts for execution.
• Provide guidance and assistance to other employees, as required.
• Research market sources and suppliers to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services.
• Engage in procurement planning with client departments. Routinely meet and communicate with client departments in order to identify and provide high quality service to meet client service delivery requirements on a timely basis. Provide accurate, complete and up-to-date information in a courteous, efficient and timely manner.
• Effectively communicate purchasing policies and procedures to all personnel and interpret said policies and procedures as necessary.
• Maintain the integrity of the public procurement process.

REQUIRED EXPERIENCE AND QUALIFICATIONS:

• Bachelor’s degree from an accredited college or university in Business or Public Administration, Business Law, Finance, Purchasing, or closely related field.
• Considerable knowledge of principles and practices of large-scale governmental procurement along with the laws, policies and procedures that govern public procurement.
• Knowledge of contract documents, solicitation methods and contract administration related to procurement.
• Knowledge of mathematics to perform computations and collect statistics for basic cost and price analysis.
• Good knowledge of infrastructure project delivery methods, including design-bid-build, design-build, construction manager-at-risk, and job order contracts.
• Considerable skill in researching and preparing highly complex specifications, solicitations and contract documents.
• Ability to proficiently use computer software including Microsoft Word, Excel, Power Point, Outlook, Adobe Acrobat Professional, financial accounting systems, and automated procurement software (Preferably OpenGov).
• Ability to use judgment and initiative in making recommendations and resolving problems that are highly complex and sensitive in nature.
• Ability to effectively communicate orally and in writing, including the ability to convey complex and technical subjects in a clear, concise and positive manner.
• Ability to successfully deal with all persons in a fair and equitable manner.
• Possess complete integrity and a high sense of personal and professional ethics.
• Possession of a Certified Professional Public Buyer (CPPB) certification, or an equivalent credential, is preferred. Candidates who do not currently hold the certification must be able to obtain the CPPB within three (3) years of hire.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• This position is primarily sedentary and requires prolonged periods of sitting at a desk and working on a computer.
• Frequent use of hands to operate and control office equipment such as computers, phones, and other standard office tools.
• Occasional walking, standing, bending, or reaching may be required.
• May occasionally be required to lift and/or move up to 20 pounds.
• The work is performed in a professional office environment with moderate noise levels and controlled temperatures.

BENEFITS:

One of the many advantages of working with the Vesta Property Services family of companies are the great benefits that we offer to you and your eligible dependents. We offer benefits that foster the health and well-being of you and your family such as medical, dental and vision coverage along with programs to enhance your financial security such as disability, life insurance and a 401 (k) retirement plan just to name a few. Benefits are offered to full-time employees (30+ hours per week).

AAP/EEO Statement:

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, sexual orientation, protected veteran status or any other characteristic protected by law. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

DRUG FREE WORKPLACE:

In compliance with the Drug-Free Workplace Act of 1988, Facility Contract Services has a longstanding commitment to provide a safe, quality-oriented, and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Facility Contract Services employees and to the security of the company's equipment and facilities. For these reasons, Facility Contract Services is committed to the elimination of drug and alcohol use and abuse in the workplace.

OTHER DUTIES MAY BE ASSIGNED

The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.