Accounting Specialist
Wilson Tool International • White Bear Lake, Minnesota • Full Time
Posted on Thu, Sep 24, 2026
DUTIES AND RESPONSIBILITIES
Accounts Receivable (AR) Accounting Specialist:
Overview: The AR Accounting Specialist ensures timely and accurate processing of customer invoices and payments to support company cash flow and revenue goals. This role manages the full receivables cycle, including collections and credit monitoring, while providing support to customers and sales representatives. By maintaining accurate records and strong follow-up, the AR Accounting Specialist helps minimize risk, resolve issues quickly, and build positive relationships with customers both internally and externally.
Key Responsibilities:
- Prepare and send customer invoices and statements as promptly
- Process and post daily payments, including checks, credit cards, ACH, and wire transfers
- Verify and reconcile payment discrepancies, lockbox deposits, and ACH/wire transactions
- Enter invoices into customer portals daily and resolve discrepancies with purchase orders or receipts
- Respond to customer service inquiries via phone and email
- Monitor past due accounts, send reminders, and make collection calls
- Initiate credits, adjustments, or refund requests as needed
- Handle uncollectible accounts, work with collection agencies, and implement customer payment plans
- Oversee customer accounts involved in bankruptcy proceedings, including communication, documentation, and compliance with legal requirements
- Maintain and update accounts on hold, communicating status daily
- Process new customer credit applications and prepare contracts when needed
- Reconcile AR sub-ledgers and credit card activity
- Prepare AR reports such as Aging, Days Sales Outstanding (DSO), and ad hoc reports
- Track customer credit limits and terms
- Send monthly past due reports to sales representatives
- Assist with year-end audit work, including gathering documentation, reconciling balances, and providing supporting schedules to auditors
- Identify and recommend process improvements and automation opportunities
- Other duties as assigned
Accounts Payable (AP) Accounting Specialist:
Overview: The AP Accounting Specialist is responsible for coordinating the company’s outgoing payments and ensuring that all vendor invoices are processed accurately, efficiently, and in compliance with company policies. This role plays a key part in supporting the company’s financial stability by maintaining accurate records, meeting payment deadlines, and building strong relationships with vendors and internal teams. The AP Accounting Specialist works closely with Purchasing, Operations, and other departments to resolve discrepancies, improve processes, and support overall cost control. Success in this role helps the company maintain a positive reputation with suppliers while ensuring smooth day-to-day operations.
Key Responsibilities:
- Enter approximately 1,800 invoices per month into ERP accurately and efficiently
- Review invoices for accuracy, proper coding, and required approvals
- Process weekly payments, including ACH, wire transfers, and checks, with accuracy and security
- Process third-party invoices and bill customers for shipping as needed
- Obtain required approvals and documentation before processing payments
- Post vendor payments to proper accounts in ERP
- Respond to vendor questions and resolve issues promptly via phone and email
- Reconcile and post monthly corporate credit card statements accurately and timely
- Work with Purchasing to resolve vendor disputes and discrepancies
- Reconcile vendor statements regularly to ensure account accuracy
- Generate and maintain AP Aging reports, ensuring management has clear visibility into outstanding payables
- Monitor and reconcile GR/IR (Goods Receipt/Invoice Receipt) accounts monthly
- Research and correct payment application or journal entry variances
- Prepare annual 1099 tax statements
- Create and maintain vendor accounts in ERP, ensuring accurate data entry and compliance with vendor setup policies
- Generate reports for cashed and uncashed checks
- Maintain accurate filing and record keeping for compliance and audit readiness
- Assist with year-end audit work, including preparing schedules, gathering supporting documentation, and addressing auditor questions
- Identify and recommend process improvements and automation opportunities
- Other duties as assigned
QUALIFICATIONS
- Associate’s degree in Accounting, Finance, or Business Administration required
- Three years of general accounting experience required; manufacturing experience preferred
- Experience with ERP systems such as SAP, Microsoft Dynamics, or similar platforms preferred
- Accurate and efficient 10-key data entry skills
- Proficiency with Microsoft Office Suite, including Excel
- Ability to deliver professional, responsive, and customer-focused support
- Sales and Use Tax experience preferred
- High degree of accuracy, organization, and attention to detail
- Effective written and verbal communication skills
- Collaboration skills across all levels of the organization, as well as with customers and vendors
- Ability to maintain confidentiality and exercise sound judgment
WORK ENVIRONMENT
This position operates primarily in a professional office environment with regular interaction with manufacturing plant operations.
WORK SCHEDULE
This is a full time position with a standard Monday through Friday schedule. Occasional evening or weekend hours may be required during month end close, year end close, audits, budgeting, or other peak business periods.
COMPENSATION
Compensation based on experience
EQUAL EMPLOYMENT OPPORTUNITY
Wilson Tool is an EEO/AA employer. Women, minorities, individuals with disabilities, and veterans are encouraged to apply.
AuditFriendly salary estimate
The employer did not post a salary for this role. Based on AuditFriendly's salary intelligence model (comparable live postings, role, seniority, and location), we estimate base pay of $50,000–$75,000 per year (median ~$59,000). This is an AuditFriendly estimate, not an employer-provided figure.
More live accounting_specialist roles
- Payroll/Accounting Specialist at Adams Communication & Engineering Technology — Havelock, NC
- Senior Project Accounting Analyst - Pmo at Ramboll — Gurugram, IN
- Accounting Specialist: AR & AP Clerk (Primary focus AR), full time at Grace Cottage Family Health & Hospital — Townshend, VT, United States
- Accounting Specialist at Wisler Plumbing, Heating, Cooling & Electric — Rocky Mount, Virginia, USA
- Payroll & Accounting Specialist at Village of Pleasant Prairie — Pleasant Prairie, Wisconsin, USA
- Senior Accounting Analyst at North American Development Bank — San Antonio, TX, US
- Accounting Analyst at Radiant Digital — Providence, Rhode Island, United States
- Accounting Coordinator at Know Company Careers (Remote)
- Dealership Accounting Coordinator I at Southwest Finance Center — Fontana, CA, United States
- Accounting Specialist at Tribe 9 Foods — Madison, WI, United States
- Sr. Accounting Analyst at CookUnity (Remote)
- Dealership Accounting Coordinator at Northwest Finance Center — Casper, Wyoming, United States
- Accounting Administrator at The Sewell Family Of Companies — Odessa, Texas, USA
- Accounting Specialist at Community Services for Every1 — Buffalo, NY, US
- Dealership Accounting Coordinator I at North Central Finance Center — Farmington Hills, Michigan, United States
- Accounting Specialist at Klamath Health Partnership — Klamath Falls, US
- Dealership Accounting Coordinator I at BMW of Sterling — Sterling, VA, United States
- Senior Accounting Specialist at Red Bull — Munich, BY, DE
- Accounting Analyst at Solano County Office of Education — Fairfield, California, United States
- Dealership Accounting Coordinator II at Southeast Finance Center — Wesley Chapel, FL, US
- Senior Payroll & Accounting Specialist at Making Waves Academy — Richmond, California, United States
- Accounting Specialist III - District Office at Yuba City Unified School District — Yuba City, California, United States
- Budget & Accounting Specialist at Ventura County Office of Education — Camarillo, CA, US
- Accounting Specialist at TriMas Corporation — Bloomfield Hills, Michigan, United States
- Accounting Specialist at Securatech — Farmington Hills, MI, United States
- Sr Accounting Specialist at AACSB International — Tampa, FL, USA
- Accounting Coordinator at Gibault — Terre Haute, IN, USA
- Accounting Administrator at Greenman-Pedersen — Buffalo, New York, US
- Payroll Tax & Accounting Specialist at Excelforce — Chester, NY, USA
- Accounting Analyst (Contract) at Staples — Richmond Hill, ON, Canada
- Accounting Specialist (Vendor Master Data -Vmd) at Advance Stores Company — Hyderabad, India
- Sr Payroll Accounting Analyst at Autodesk — Bengaluru, IND
- Billing/Accounting Specialist at Stuck Enterprises — Waynesburg, PA, US
- Accounting Specialist at Central Minnesota Mental Health Center — Saint Cloud, MN, US
- Accounting Specialist at Evansville Vanderburgh Public Library — Evansville, Indiana, United States
- A/P Accounting Coordinator at Compass Health — Clinton, MO, US
- Accounting Specialist II at Sumter Electric Cooperative — Sumterville, FL, US
- Accounting Coordinator at Dysart Unified School District — Surprise, AZ, US
- Accounting Specialist at FMS — Tulsa, Oklahoma, United States
- Accounting Specialist at Fawley Overhead Door — Kalamazoo, MI, US
- Investment Accounting Analyst at OMERS — Toronto, Canada
- Accounting Specialist I or II at Dairyland Power Cooperative — La Crosse, WI, US
- Accounting Analyst II at A. O. Smith — Haltom City, TX, US
- Project Accounting Coordinator at Instrata Technologies — Trenton, New Jersey, United States
- Accounting Specialist at GPO Federal Credit Union — New Hartford, NY, US
- Accounting Specialist at Everllence — Florida, United States
- Temporary Accounting Specialist, AR & General Accounting at goodr — Los Angeles, California, United States
- Participation Accounting Specialist at Capital Farm Credit — Lubbock, Texas, United States
- Accounting Specialist at H&H Automotive — Omaha, NE, US
- Accounting Administrator at Sterling Fire Protection — Edmonton, Alberta, Canada
What the data says about this job
- Advertised pay for Accounting Specialist: a median of $58,240 across 2,929 priced postings. Explore the market
Measured from employers' own postings and public filings. How we measure