Accounting Specialist for Housing and Residence Life

Position Title:

Salary Grade:

Compensation:

Department:

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About this opportunity:

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

What you'll do and what you'll bring:

Position Function: Provide support to the Assistant Director for Housing and Residence Life Fiscal Operations by assisting with the departmental activities of purchasing and credit card security and allocation, processing of payroll (professional, service, and student), monthly reporting, account analysis, and processing of transactions in the housing accounts receivable systems.

Duties & Responsibilities:

1. Provide support to the Assistant Director for Housing and Residence Life Fiscal Operations by assisting with the departmental activities of purchasing and credit card security and allocation, processing of payroll (professional, service, and student), monthly reporting, account analysis, and processing of transactions in the housing accounts receivable systems.

2. Assist with security and monitoring of the 30+ departmental credit cards; perform monthly reconciliation and on-line allocation of charges via the providers system; scan and upload all receipts, resolve violations with accounting; assist with training and answering questions.

3. Implement procedures prepared by supervisor and Payroll to process multiple payrolls correctly and on time using Kronos electronic time keeping system; process all Kronos Adjustment and Labor Distribution Forms: keep current on Payroll processing procedures, systems, and the union agreement as it relates to payroll and FMLA.

4. Input EPAFs for HRL student employees in a regular and timely manner including entering start dates in StarRez and using StarRez reports to process EPAFs terminating student positions.

5. Facilitate correct security access so managers can see their employees in Kronos. Coordinate and assist in Kronos training for new employees and supervisors. Serve as point person to answer questions and resolve issues related to payroll. Involves working with IT, Payroll, and all levels of employees and supervisors.

6. Enter Journal Vouchers in Banner, provide monthly account statements and balances to staff using ePrint, Banner, Banner SSB, and Argos. Analyze charges by activity code to prepare multiple spreadsheets. Assist with account reconciliations and analysis.

7. Process credit card refunds in CashNet, process charges and credits for Indiana Academy students and conferences via Banner Accounts Receivable. Assist Assistant Director in monitoring and entering credits and charges in StarRez. Answer questions regarding student accounts using StarRez and Banner Accounts Receivable.

8. Assist Assistant Director with Bike Locker and Microfridge rental programs.

9. Assist Assistant Director with asset audits and verifications, as well as various university policy training and compliance (cash handling, prizes, purchasing, etc.)

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10. Provide excellent customer service for the area of Housing and Residence Life, serve as back-up for other administrative support staff within the department. This includes being cross trained to perform a variety of roles and responsibilities as needed.

11. Perform other related duties as assigned.

12. Maintain regular and predictable attendance.

Minimum Qualifications:

• Associate’s degree or equivalent combination of education and experience.
• Over one through three years of related experience.

Preferred Qualifications:

• Prior experience working in a university setting, or with the Kronos payroll system, CashNet system, SciQuest, accounts receivable or accounting systems.

How to apply:

For inquiries, please contact: Associate Director of Fiscal Resources and Personnel at enewnam@bsu.edu

Please follow upload instructions to attach all of the required supporting documents listed below. 

Important: Do not use the Autofill feature when uploading your resume.

Required Document:

1. Resume

Optional Document (Recommended for Best Consideration):

2. Cover Letter detailing your qualifications for the position.

What we offer:

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.

When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you.  In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition.  This offer is good from the very first day you start. It's just one way we do our part to uplift you.

Let's fly together toward a secure and prosperous tomorrow.

Curious about our excellent benefits package?

We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet.