Accounting Specialist

JOB SUMMARY

The Accounting Specialist supports the district’s financial operations by providing accounting, administrative, and operational services. This position ensures accurate financial processing, regulatory compliance, and efficient daily operations across accounts payable and receivable, budgeting, and payroll support.. The role also contributes to strong internal controls, audit readiness, and high-quality service to staff, students, and families.

Terms of Employment: Full Time - Full Year

PERFORMANCE RESPONSIBILITIES (include but are not limited to): Accounts Payable & Financial Operations Prepare and process purchase orders in accordance with district procedures and state procurement requirements Review supporting documentation, verify budget availability, ensure tax-exempt status, and obtain required vendor documentation (e.g., W-9 forms) Communicate with vendors and departments to resolve discrepancies or incomplete submissions Process weekly school warrants, including invoice collection, verification of goods/services, and matching to purchase orders Maintain accurate and organized records of invoices and payments to support audits and financial transparency Respond to vendor inquiries, resolve billing issues, and coordinate credits when necessary Process journal entries in financial systems as requested, ensuring accuracy and proper documentation Support audit preparation by providing documentation and responding to requests

Cash Management & Turnover Processing Count and verify cash and check deposits and prepare treasury receipts in financial systems Process weekly turnovers for school and student activity accounts and monthly online payment turnovers (e.g., UniPay, MySchoolBucks) Ensure timely and accurate deposits in accordance with internal controls Monitor and follow up on returned payments, coordinating repayment and maintaining tracking records Travel regularly to Town Hall to deliver and retrieve warrants, payroll, and financial documents

Budget Tracking & Reporting Monitor expenditures, including utilities and athletics, to ensure alignment with approved budgets Maintain records of revenues and expenditures across funding sources (e.g., grants, CEF, PSO, enrichment programs, capital projects) Track athletic accounts, including Arbiter, and process deposits for officials’ payments Review open purchase orders and coordinate closures or adjustments for accurate financial reporting Prepare reports and assist administrators with budget-related inquiries

Billing & Online Payment Systems Administer Kindergarten tuition billing, including invoicing, payment plans, and collections Manage district-wide online payment systems (e.g., MySchoolBucks, UniPay) Create and maintain fee-based products and ensure accurate revenue allocation Generate financial reports and provide technical support to families and staff

Payroll & Human Resources Support Provide backup support for payroll processing, including timecard review, verification of hours, and payroll execution as needed Maintain confidentiality and compliance with payroll and labor regulations Support professional development processes, including tracking course approvals, reimbursements, and credits Process professional development requests, purchase orders, and reimbursements; maintain accurate records Serve as a point of contact for staff inquiries related to payroll and professional development

General Office & District Support Provide administrative support to Central Office staff and assist with daily operations Support public records requests in compliance with applicable laws and timelines Maintain records retention for accounts payable and food service documentation in accordance with regulations Approve and/or place custodial and operational supply orders Manage postage systems, district Amazon accounts, and vendor accounts (e.g., Ahold/Stop & Shop), including user access Provide responsive and professional customer service to staff, families, and community members