Accounting Manager

Title:Accounting Manager Reports to:Director of Finance Supervises: Payroll and Accounts Payable/Accounts Receivable Position Type:Full Time Work Year: 12 Month Year

Job Summary:

The Accounting Manager manages the daily financial operations, accounting functions, and internal controls for the School Department. Under the general direction of the Director of Finance, the Accounting Manager ensures compliance with Rhode Island General Laws, Rhode Island Department of Education (RIDE) regulations, the Uniform Chart of Accounts (UCOA), and Generally Accepted Accounting Principles (GAAP). This role oversees key financial areas, including general ledger maintenance, accounts payable, accounts receivable, grant accounting, and payroll processing. The Accounting Manager plays a critical role in fiscal year-end closing, annual municipal audits, and budget preparation, providing accurate and timely financial reporting to support the district's educational mission.

Responsibilities:

•Oversees the accuracy and integrity of the general ledger, including journal entries, account reconciliations, and trial balances. •Ensures account coding for all local, state, and federal revenues and expenditures strictly comply with the Rhode Island Uniform Chart of Accounts (UCOA). •Responsible for monthly general ledger close and revenue/expenditure reporting and analysis. •Prepares monthly, quarterly, and annual financial statements for the Director of Finance and School Committee. •Prepares and submits all reports required by the Division of Municipal Finance Transparency Portal. •Responsible for monthly balance sheet account reconciliations, including accounts payable, food service and payroll cash accounts. •Responsible for Federal /State Grant accounting, reporting, reimbursement requests and audit compliance. •Responsible for Student Activity Funds accounting, reporting, oversight and policy/procedure development. •Responsible for all aspects of the of the department payroll function. •Approves and signs off on accounts payable invoices/check runs, ensuring proper purchase order (PO) matching and encumbrance tracking. •Assists the Director of Finance in forecasting revenue, estimating department expenditures, and building the annual district budget. •In coordination with the Finance Director, completes and submits annual Housing Aid forms and Asset Protection Plan to the RIDE School Building Authority. •Provides support for special projects as needed. •Works collaboratively with Operations Manager on National School Lunch Program operations, accounting/reporting and for free and reduced lunch enrollment. •Works collaboratively with Operations Manager on Student Transportation operations, bus company oversight and busing policies and procedures. •Serves as a key point of contact for external auditors and compiles required documentation and workpapers. •Attendance at evening School Committee and/or Town Council meetings may be required. •In coordination with the Director of Finance, supervises, trains, and evaluates business office staff. •Other duties as required by the Director of Finance or Superintendent.

Qualifications:

•Bachelor’s Degree in accounting, finance or related business field required. •Five years of experience in accounting, budgeting and forecasting desirable. •Experience in a Rhode Island public educational or related not-for-profit setting preferred. •Experience administering/accounting for monies awarded under federal and state grants. •Previous management experience preferred. •Three years of experience in payroll processing strongly preferred. •Strong oral and written communication skills. •Proven ability in financial management. •Strong computer skills and proven project management experience required. •Experience with Tyler Technologies School ERP Pro enterprise resource system preferred. •Possession of a Rhode Island School Business Administrator Certificate or able to be certified as a Rhode Island Business Administrator highly preferred. •Such alternatives to the above qualifications as the Director of Finance may find appropriate and acceptable.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Communicate and detect information at levels to be able to make presentations and exchange information in person and on the telephone
• Express oneself so others will be able to clearly understand
• Constantly operate a computer keyboard and manipulate paper
• Detect, determine, perceive and identify documentation and reports, and to observe students
• Able to meet multiple demands from several people and meet deadlines with severe time constraints
• Must be able to remain in a stationary position for extended periods of time, in both indoor and outdoor environments, and possible move and traverse in order to maintain a safe learning environment
• Stamina to work irregular or extended hours to include a full day and then attending meetings or supervising evening events
• Work at a desk, conference table, small student classroom table, or in meetings in various configurations
• Position self to be able to retrieve items overhead, above the shoulders, and horizontally

10.Move and transport moderately heavy objects

This is a salaried, twelve month position paid at the rate established by the School Committee. Hours are generally 8:00am-4:00pm. Must be flexible and available to work evenings and weekends as needed.

EVALUATION: Performance will be evaluated annually.