Accounting Intern

Department: Finance & Accounting
Reports To: CFO / Accounting Manager

Position Summary

We are seeking a detail-oriented Accounting Intern to assist our Finance Department with file organization, document management, data cleanup, and general accounting support. This position is ideal for a student or recent graduate looking to gain practical accounting experience in a professional business environment. The role will initially focus on organizing and cleaning up accounting records and files and will gradually expand to include basic accounting and administrative responsibilities.

Key Responsibilities

Document Management & File Organization

• Organize physical and electronic accounting files.
• Scan, label, and electronically file accounting documents.
• Review historical records and ensure documentation is complete and properly maintained.
• Assist with records retention and document archiving projects.
• Create and maintain organized filing systems for accounting and financial records.
• Assist with cleanup and standardization of accounting spreadsheets and supporting schedules.

Data Cleanup & Administrative Support

• Review accounting records for completeness and accuracy.
• Assist with data entry and database maintenance.
• Reconcile supporting documentation to accounting records.
• Update vendor, customer, and employee information as directed.
• Assist with special projects related to process improvement and organization.

Basic Accounting Responsibilities (as skills develop)

• Assist with accounts payable invoice processing.
• Help prepare customer invoices and accounts receivable documentation.
• Support bank and credit card reconciliations.
• Assist with account reconciliations and month-end close activities.
• Prepare basic journal entries under supervision.
• Compile financial information and supporting schedules for management review.
• Assist with fixed asset record maintenance and inventory projects.

Qualifications

• Currently pursuing or recently completed a degree in Accounting, Finance, Business Administration, or related field.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Ability to handle confidential information professionally.
• Strong written and verbal communication skills.
• Self-motivated with a willingness to learn.

Preferred Qualifications

• Basic understanding of accounting principles.
• Experience with Excel formulas and spreadsheets.
• Prior office, bookkeeping, or administrative experience is a plus.

Skills & Competencies

• Excellent organizational skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and priorities.
• Positive attitude and willingness to assist wherever needed.
• Ability to work independently and as part of a team.

Learning Opportunities

This internship provides hands-on exposure to:

• Accounting operations
• Accounts payable and receivable
• Financial reporting processes
• Month-end close procedures
• Internal controls and document management
• ERP/accounting software systems
• Professional business and finance operations

Expected Time Commitment: 15–25 hours per week (flexible)

This role is designed to begin with file organization and cleanup projects while progressively introducing the intern to core accounting functions as knowledge and experience develop.