Accounting Controller

SUMMARY

Administering all financial activities of the Club; implementing and monitoring effective controls and procedures and maintaining accurate records analyzing and summarizing general ledger accounts.

ESSENTIAL DUTIES & RESPONSIBILITIES

Accounting & Reporting

• Oversee the onsite daily, weekly, and monthly accounting department functions, including but not limited to the preparation of accurate and timely financial statements.
• Ensure compliance with Generally Accepted Accounting Principles (GAAP).
• Oversee the implementation of effective financial controls and reporting systems.
• Monitor membership dues, initiation fees, and other revenue streams.
• Oversee cost control measures to optimize profitability.
• Ensure financial sustainability through effective pricing models.
• Prepare and analyze monthly financial statements, including balance sheets, income statements, and cash flow reports.
• Develop and manage the club's financial forecasts.
• Conduct variance analysis and provide financial insights to the General Manager and Board of Directors.
• Maintain general ledger integrity and oversee account reconciliation processes.

• Monitor working capital and reserve funds.
• Manage accounts payable, accounts receivable, and payroll processes.
• Regular Schedule – Monday through Friday.
• Oversee revenue collection, including membership dues, event billing, and other income sources.
• Implement and monitor internal controls to safeguard club assets.
• Ensure timely bank reconciliations and cash management practices.

Risk Management & Compliance

• Protect Club’s Assets through strong Internal Control policies and procedures.
• Ensure the club complies with all financial regulations and tax obligations.
• Conduct internal audits and work with external auditors.
• Implement risk management policies and ensure proper insurance coverage.

Capital Management & Investments

• Oversee capital expenditure planning and funding.
• Manage the financials of capital improvement projects and related financing.
• Optimize the club's investment portfolio for growth and security.

Technology & Systems Management

• Manage financial software systems.
• Ensure data integrity and cybersecurity within financial operations.
• Oversee the use of financial software systems (Clubessential, Beanworks etc.)
• Ensure financial data security and proper system backups.

Team Leadership & Development

• Lead and develop the finance and accounting team.
• Foster a culture of financial accountability and transparency.
• Provide training on financial best practices across departments.
• Supervise and train accounting staff, ensuring adherence to best practices.
• Work closely with department heads to ensure proper financial procedures across club operations.

Governance & Ethics

• Uphold ethical financial practices and club governance policies.
• Serve as a financial advisor for board committees (e.g., finance, audit).
• Ensure compliance with federal, state, and local tax laws.
• Prepare for and manage external audits and reviews.
• Maintain records for tax filings, including payroll taxes, sales taxes, and property taxes.

Benefits

• Current Employee Benefits will remain the same
• Allotted PTO will increase to 200 hours (additional 2 weeks will be granted this current year, with a reset of 200 PTO hours to be granted as of 10/1/2026 for the 26-27 fiscal year)

This job description is not a complete list of every duty expected to be performed by employees in this job classification but describes duties which are most commonly performed by individuals in this position. All employees of Mountain Lake Corporation. are expected to perform all other duties as assigned.

Position: Controller                                      Reports to: General Manager

This description is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or require that other or different tasks be performed when circumstances change (e.g., changes in personnel, workload, rush jobs, emergencies, or technological developments).