Accounting Clerk - Research

Accounting Clerk - Research

Research Funds

Vancouver, BC

Reporting to the Finance Manager, Restricted Funds or designate, the Accounting Clerk – Research prepares external research grant financial statements, financial reports, reviews and monitors grants files and sets up new grant accounts in a grant database. The Accounting Clerk - Research prepares invoices for grant agencies and other agencies and reconciles grant sub-ledger accounts to the general ledger. Assists with national and international granting and industry audit teams as required. The Accounting Clerk-Research also recommends changes to accounting procedures and implements as approved.

What you’ll do

• Prepare external research grant financial statements such as income statements by performing tasks such as monitoring grant agency and industry contract guidelines, and monitoring transactions and expenditures of monies received from grant agencies.
• Develop and prepare periodic financial reports such as grant reporting schedules for each agency to meet their specific and varied requirements. Extract and compile information from payroll, general ledger and human resource computer programs to track expenditures.
• Investigate and resolve overdue grant accounts by performing tasks such as preparing accounts receivable listing of overdue grants and reconcile to the general ledger account, identify accounts in a deficit position and follow up by initiating or responding to granting agencies and research department’s via correspondence or telephone inquiries. Prepare high volume invoices for grant agencies on a quarterly basis on a tight deadline. Post computerized billing information and related receivables data.
• Review policies and procedures related to research projects for efficiency and make recommendations for changes to improving collection of outstanding invoices, CIHR-UBC invoicing, accruals, project setup etc. Recommend changes to Manager and implement upon approval.
• Responsible for maintaining recurring journal entries by performing duties such as adding, deleting, and changing standard journal entry set-ups.
• Process general ledger journal entries for all research projects by performing tasks such as reviewing all entries for accuracy and referring incorrect entries to appropriate staff for correction. Correct journal entries as required.
• Perform financial analysis such as variance analysis of expenditures and revenues by performing tasks such as income statements and balance sheet accounts, and making comparisons to budgets or prior year data, and reviewing financial statements to ensure all journal entries have been accounted for and all charges have been put into the proper accounts.
• Maintain research grant database by performing tasks such as setting up new grant accounts in the database by inputting granting agency terms and conditions, total funding dollars, and reporting schedule, extracting information identifying parameters and provisions of grants, and monitoring items such as terms, conditions, encumbrances and deadlines.
• Reconcile grant sub-ledger accounts to the general ledger by performing tasks such as reviewing and checking data input for accuracy, following up on discrepancies, adjusting journal entries to rectify discrepancy or forwarding correction to payroll and referring any unresolved discrepancies to the manager.
• Prepare year end working papers such as lead sheets for balance sheets and income statement, as well as any required supporting schedules for auditors. Also liaise with the auditors to provide them with explanation, information and analysis for research projects.
• Prepare financial and statistical standardized reports such as the number of grants currently open and the FTE count, using spreadsheet and database software. Review data to ensure accuracy of information and report any anomalies to the manager.
• Prepare routine journal entries from a variety of source documents such as department usage reports, invoice requests and cash reports.
• Perform related duties assigned.

What you bring

Qualifications

• Grade 12, completion of two years of the CMA or CGA program and four years’ recent related experience or an equivalent combination of education, training and experience.
• Demonstrated knowledge of the historic and ongoing impacts of settler colonialism on Indigenous Peoples in social and health contexts, including supported by significant knowledge of Indigenous-specific mandates, including clear understanding of and commitment to eradicate Indigenous-specific racism and discrimination and embed Indigenous Cultural Safety and Humility.
• Demonstrate comprehensive knowledge of the historic and ongoing impacts of settler colonialism and systemic racism on Indigenous Peoples within social and health contexts. This includes understanding how these factors contribute to current health disparities and barriers to care. Show a clear commitment to identifying, challenging, and eradicating Indigenous-specific racism and all forms of discrimination impacting equity-deserving groups within health care settings. This involves familiarity and understanding Indigenous Cultural Safety and Humility recognizing personal biases, institutional barriers, engaging in anti-racism education and training and advocating for systemic change.
• Demonstrated knowledge and understanding of legislative obligations and provincial commitments within Research Funds contexts found in the foundational documents including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study - BC Human Rights Code, BC Anti-racism Act and how they intersect across the health care system.

Core Competencies

• Brings an understanding of the Indigenous specific racism and the broader systemic racism that exists in the colonial health care structure, and has demonstrated initiatives in breaking down barriers and ensuring a safe environment ensuring a sense of belonging to all and informed by Indigenous Cultural Safety.
• Awareness of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (the Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

Skills & Knowledge

• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to supervise
• Ability to organize work.
• Ability to operate related equipment.
• Demonstrates a commitment to beginning and/or continuing their personal learning journey related to Indigenous-specific racism and dismantling systems of oppression, as well as addressing racism more broadly. Shows willingness to articulate and share their learning experiences to contribute to a culture of motivation and inspiration among peers.
• Demonstrates foundational knowledge of the social, economic, and political realities of settler-colonialism and its impacts on Indigenous peoples and equity-deserving groups within social and health contexts. Understands the impact of social determinants of health-on-health outcomes. Shows a commitment to learning about and upholding legislative obligations and provincial commitments outlined in foundational documents such as the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place: Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan, Remembering Keegan: A First Nations Case Study, the BC Human Rights Code, Anti-Racism Data Act, and the Distinctions Based Approach.

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Temporary, Full-Time (Until October 2027 or Until Return of Incumbent)
Wage: $32.39 / Hour
Location: 1795 Willingdon Avenue, Burnaby, BC V5C 6E3
Closing date: Applications accepted until position is filled
Hours of Work: 08:30-16:30 (Monday to Friday)
Requisition #: 204617E

What we do

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Create equity – Be courageous.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to anti-racism and equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently excluded groups identified under the B.C. Human Rights Code.

One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes ongoing commitments to Indigenous recruitment and employee experience as well as dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’k̓ula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca.

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and exclusion faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and title of BC First Nations and self-determination of all First Nations, Inuit and Métis communities. PHSA is mandated to uphold legislative obligations and provincial commitments found in the foundational documents including the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

Attention current employees of PHSA:

You must apply via your internal profile at http://internaljobs.phsa.ca.

The internal job posting expires on September 29, 2026 and will no longer be accessible. If the internal job posting has expired, please e-mail internaljobshelpu@phsa.ca with the six-digit job requisition number and your PHSA employee ID number to be considered as a late internal applicant. Please do not apply for the external job posting.

If you have not yet set up an internal profile, please e-mail internaljobshelpu@phsa.ca with your PHSA employee ID number to obtain your temporary password. Our business hours are Monday-Friday 8:30am-4:30pm, excluding Statutory Holidays and a Help Desk Representative will respond to you with 1-2 business days.

If you are not a current employee of PHSA and require assistance with your application, please contact the External Careers team at careers@phsa.ca.