Accounting Clerk

About Four Seasons

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture. At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location

Four Seasons Hotel Seoul is located in the heart of Seoul, offering world-class customized services and sophisticated features based on its craft and expertise. The Hotel, standing tall with 29 glittering stories, is meant to look like an ancient Korean palace of old, but stylized and brought into the 21st century. Classic Korean nature motifs and modern aesthetics adorn the décor, reflecting the surrounding mountain backdrop and views of Gyeongbokgung and Changdeokgung Palaces. The Hotel features 8 distinct restaurants and bars, including award-winning Yu Yuan and the secret speakeasy Charles H., ranked as the Best Bar in Korea and one of the Asia's 50 Best Bars. The rest of the hotel is equally stunning with the works of over 130 Korean artists featured throughout the establishment. From contemporary art and pottery pieces in the rooms and halls to the intricate three-dimensional Korean ship created out of hundreds of ivory-colored buttons by Ran Hwang, Four Seasons Hotel Seoul has held the top spot as Seoul’s leading luxury hotel and rightfully so.

Accounting Clerk

Full time Position : Line Staff

Four Seasons Hotel Seoul

Four Seasons Hotel Seoul is seeking a Accounting Clerk to join our Finance team. Maintain a system of purchase orders, receipts, invoices and cheque requests in order to promptly and adequately support, document and process for payment all hotel payables. Ensure that all vendors are paid according to the agreed terms and to Four Seasons policies and procedures. To assist the Credit Manager in maintaining proper credit procedures throughout the hotel in accordance with both local and Four Seasons Hotels Limited policies and procedures. This position will report to the Chief Accountant.

Education

High School/College education or equivalent experience

Experience

Minimum three to 12 months experience in related position with Four Seasons or other organization

Desired Skills

• Excellent written and verbal communication skills to prepare and deliver reports
• Apply an ethical approach to the outcome of situations
• Plan and monitor duties to ensure effective and efficient use of all available resources in order to make the greatest impact on the Hotel’s/Resort’s objectives
• Strong interpersonal and relationship building skills to work with peers, superiors and clients
• Work in a safe, prudent and organized manner.
• Clear understanding of policies and procedures.
• Commitment to follow all local and corporate policies and procedures as they relate to Accounts payables.
• Clear understanding of standards and service standards of the hotel.

Eligibility

Require a working technical knowledge of generally accepted accounting principles, and Four Seasons Internal Controls, Policies and Procedures as it relates to Credit, Accounts Receivable and Accounts Payable. Working knowledge is generally learned on-the-Job or through a series of professional certifications. Ability to operate fax, scanner, copier, telephone, adding machine, calculator. Require knowledge of and the ability to operate computer equipment, Microsoft Office Suite software, Opera and F&B POS systems. Ability to read, write and speak English

Key Functions

People Functions:

• Maintain harmonious and professional relationship with co-workers and supervisors.
• Comply with and enforce Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact.
• Conduct self in a professional manner at all times to reflect the high standards of Four Seasons Hotels.
• Assist in other areas of the accounting office as needed.

Product Functions:

• Ensure all payments are made correctly and with the correct authorization (approved PO), evidence of receipt, invoice or delivery slip and Accounts Payable stamp.
• Verify and process Expense Reports and Petty Cash reimbursements ensuring compliance with key controls.
• Ensure all goods received and services provided, but not yet invoiced, are properly accrued and expensed and that the outstanding liabilities for other accruals are accurate and agree to all supporting documentation.
• Prepare journal entry for accrual of invoices received after closing and for goods and services received, but not yet invoiced.
• Assist in the preparation of all Accounts Payable documentation for microfilming on an annual basis if needed.
• Maintain, and constantly update, an approved vendor listing file.
• Answer telephones and record messages accurately.
• File documents and reports.
• Print, prepare and mail statements for outstanding C/L accounts at least twice per week.
• Answer guest and credit card inquiries concerning accounts including the documentation and preparation of adjustments if necessary on a timely basis.
• Prepare and maintain complete, accurate and organized records for all outstanding accounts as directed by the Credit Manager.
• Assist the Income Auditor, if necessary, in reconciling the City Ledger totals.
• Assist the Credit Manager in the performance of his/her other duties as requested including the following: Collection of outstanding accounts
• Perform any additional duties as assigned by Account Payable & Account Receivable Supervisor, the Director of Finance, Assistant Director of Finance or Credit Manager

Profit Functions:

• Verify that all invoices are supported by duly approved purchase orders when required, signed receiving documentation and/or the approval of authorized management personnel.
• Verify prices, quantities and extensions against purchase order as required, and initial the invoice when verified. Bring any discrepancies to the attention of the Assistant Director of Finance.
• Understand tax laws as it relates to sales tax, use tax, goods and services tax and year end processing ensuring compliance, submission and payment deadlines are met and ensure that all deductions and exemptions are properly documented.
• Ensure the correct sales / use tax is either paid to vendor or self assessed with payment processed on time to local, state, or other tax jurisdiction.
• Collect payments to City Ledger Accounts daily.
• Communicate promptly with the Credit Manager on any discrepancies in billing payments and other potential problems

We look forward to receiving your application!