Accounting Assistant - Receivables & Operations

WHY JOIN APIC SOLUTIONS?

• Join a collaborative, growing construction services organization with multiple facility locations
• Work with a supportive team committed to your professional development and success
• Play a direct role in the financial health and operations of the company
• Competitive compensation with opportunity to earn performance-based KPI bonuses
• Access to comprehensive APIC Solutions benefit package

EQUAL OPPORTUNITY COMMITMENT

APIC Solutions Inc. is an Equal Opportunity employer. APIC Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

POSITION OVERVIEW

APIC Solutions is seeking a detail-oriented and systems-minded Accounting Assistant to support the day-to-day Accounts Receivable (A/R) function while building a strong foundation across broader accounting and operational workflows. As Accounting Assistant, you will take ownership of cash application, customer account management, and collections follow-up—critical functions that directly impact cash flow and financial health. This role is designed to grow into expanded responsibilities across general accounting, month-end close, and process improvement, making it an excellent opportunity for someone ready to develop into a well-rounded accounting professional.

 
KEY CORE RESPONSIBILITIES

Accounts Receivable

• Apply customer payments (checks, ACH, wire, credit card) to appropriate accounts with accuracy and attention to detail
• Monitor aging reports and proactively follow up on outstanding balances to accelerate cash collection
• Communicate with customers to resolve billing discrepancies, disputes, and compliance issues
• Maintain accurate customer account records, documentation, and supporting materials
• Support lien waiver, billing compliance, and contract-related requirements as needed

Accounting & Operations Support

• Assist with month-end close processes, including reconciliations, account analysis, and journal entries
• Support general ledger accuracy through account analysis, clean-up, and verification
• Collaborate with project managers and operations teams to ensure billing accuracy and process alignment
• Help improve and document accounting workflows, internal controls, and best practices
• Assist with financial reporting, dashboards, and KPI tracking related to receivables and cash flow

Process Improvement & Systems

• Identify and recommend opportunities to streamline A/R and accounting processes
• Support implementation and optimization of accounting software, tools, and automation initiatives
• Help reduce manual data entry through automation, improved workflows, and system optimization
• Contribute to continuous improvement in accounting operations and team efficiency 

WHAT SUCCESS LOOKS LIKE

• Cash is applied quickly and correctly with minimal reconciliation issues
• Aging reports show active management with consistent follow-up and measurable reduction in past-due balances
• A/R processes become more efficient and scalable over time through proactive improvement initiatives
• The role evolves to take on increasing ownership of accounting functions beyond A/R
• Strong relationships built with customers and internal stakeholders through clear communication and problem-solving

REQUIRED QUALIFICATIONS & EXPERIENCE

• 1–3 years of progressive experience in Accounts Receivable, billing, collections, or accounting support
• Strong attention to detail and excellent organizational skills with proven ability to manage multiple priorities
• Demonstrated ability to meet deadlines and maintain accuracy in a fast-paced environment
• Proficiency in Microsoft Excel, including basic formulas, data organization, and reporting
• Strong written and verbal communication skills with ability to interact professionally with customers and internal stakeholders
• Detail-oriented mindset with drive to identify and implement process improvements

PREFERRED QUALIFICATIONS

• Experience in construction or project-based accounting environments
• Familiarity with ERP or accounting systems
• Exposure to general accounting, month-end close processes, or financial reconciliation
• Knowledge of billing compliance, lien waivers, or contract administration