Accounting Assistant I

Position Summary

The Accounting Assistant I will be responsible for maintaining the daily administrative accounting and clerical duties, including Travel, Inventory, Purchasing, Accounts Payable, account reconciliations, and general clerical for the Accounting Department. Will provide technical and administrative assistance by assisting with purchasing documentation, spreadsheets and customer service.

Essential Duties/Responsibilities

·      Perform cash management, reconcile cash receipts/collections/deposits daily.

·      Enter/process invoices (Accounts Payable).

·      Prepare statements/invoices for reimbursement, reconcile expenses to general ledger (Accounts Receivable).

·      Re-prioritize tasks as projects/assignments change.

·      Work independently or collaboratively on teams.

·      Record, maintain, reconcile check logs for accurate revenue accounting.

·      Process purchase orders for approval.

·      Purchase and distribute requested items/packages for all locations.

·      Prepare/distribute provider statements.

·      Process entry referral and intercompany payments.

·      Provide updates on transfers.

·      Coordinate assigned work per project guidelines.

·      Assist Patient Services Manager and Director of Revenue Cycle Management and Compliance, as needed.

·      Exhibit positive attitude, problem-solving skills, and willingness to learn.

·      Follow all employee safety and ergonomic protocols.

·      Safely perform all duties and follow required protective protocols to ensure personal and collective safety.

·      Maintain compliance with ergonomic safety standards, including being mindful of proper posture and regularly practicing ergonomic stretches.

·      Take responsibility for ensuring all operations are performed with the utmost regard for the confidentiality, safety, and health of all personnel involved.

·      Take appropriate corrective action to address matters of employee health and safety as necessary.

·      Perform other duties as assigned

Qualifications                                                                                                                                                                                               

Required Education & Experience

·   Must be at least 18 years of age. High school diploma or equivalent.

·   At least 1 year with electronic finance software.

·   Experience in accounts payable/receivable, cash/revenue functions.

·   Strong organizational, multitasking, and computer skills (10-key by touch).

·   Ability to work alone or with a team, under minimal supervision and with deadlines.

Preferred Education & Experience

·   Experience in purchasing/receiving, governmental accounting, data entry for financials, account analysis/reconciliation, and general ledger/journal entries.

·   Effective communication with community groups and medical facilities serving the American Indian community.

Licenses/Certificates

·   Valid CPR Certification

·   Valid California Driver’s License

Pre-Employment Requirements

·   Pre-employment drug testing.

·   Department of Justice fingerprint clearance through Federal, State, and Child Abuse Index.

Working Environment & Physical Demands

Working Environment: Work is performed in a health clinic setting. The noise level in the work environment is usually low to moderate. Will work with blood-borne pathogens and will require OSHA training. This job routinely uses standard office equipment such as computers, telephones, photocopiers, and fax machines. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit, use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stoop. The employee must occasionally lift and/or move up to 25 pounds. Position may require exertion up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Other Requirements of Employment