Accountant II, Grants - Financial Services

TITLE

Accountant II

JOB SUMMARY

This is a senior level accountant position that requires expertise in multiple financial systems as well as expert knowledge of grant accounting and financial reporting requirements. Performs professional tasks in maintaining fiscal records for the University. Worked is performed independently under the general supervision of the Associate Controller through normal auditing procedures and other internal controls. The performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures. 

ORGANIZATIONAL RELATIONSHIPS

Reports to:    Senior Associate Controller 

Supervises:No supervisory responsibilities 

ESSENTIAL DUTIES -May include, but not limited to the following:

• Reviews daily banking reports and distributes receipts or does journal entry to record revenue or financial aid.

• Reconciles the federal loan programs served by ACS, Perkins, Undergraduate Nursing, Graduate Nursing and works with Financial Aid and Associate Controller to correct reconciling items.

• Maintains accounting records utilizing the University accounting system.

• Performs general ledger account maintenance.

• Performs other reconciliations and provides accountability for outstanding items.

• Initiates corrections or adjustments to accounts as needed.

• Prepares journal entries daily, monthly annually.  

• Assists in the compilation and reporting of information in the annual financial report.

• Enters USAS entries as required.

• Enters USAS ACH Deposits in Oracle.

• Enters USAS yearend balancing entries for preparation of AFR.

• Works closely with Bursar’s Office and Financial Aid Office in correcting mistakes to student accounts.

• Confirms balances at year end with other state agencies.

• Works effectively in supporting other TWU departments.

• Uses security clearance to bank and access USAS, Oracle, and Datatel.

ADDITIONAL DUTIES

• Assists with AFR grant related schedules.

• Assists with Budget Carry Forward Journals after year end closing.

• Performs a variety of clerical tasks, such as filing, proofreading, and preparing correspondence.

• Performs other duties as requested.

EDUCATION

Bachelor’s degree in accounting or related area with an emphasis in accounting. Additional job-related experience/and/or education may substitute for the required education on a year-for-year basis.

EXPERIENCE

Two years’ experience in accounting within a higher education environment. Experience with Excel, USAS, Oracle, and Datatel Systems.   

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.  

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Knowledge of Federal and State guidelines and costing accounting and grant reporting requirements. 

• Working knowledge of fundamental accounting principles and methods, preferably with emphasis in higher education.

• Working knowledge of the Datatel, Oracle, ACS, USAS as it pertains to accounting functions.

• Ability to analyze accounting systems for proper controls and reporting capabilities.

• Ability to analyze accounts, statements and other financial information for accuracy, completeness, and compliance with governing regulations.

• Ability to use word processing software, spreadsheets, and accounting software.

• Ability to accurately perform detailed work amid distractions.

• Ability to write by hand.

• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.

• Ability to integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes.

• Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.

• Ability to communicate effectively - orally, by phone, in person, and in writing.

• Ability to use a personal computer and other office equipment including university related software and email.

 PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment. 

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

Texas Woman’s University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic. 

All offers of employment will be contingent on the candidate’s ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman’s University deemed security-sensitive require background checks and verification of all academic credentials. 

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.