Tax Commissioner Clerk / Bookkeeper

Position Overview

The Tax Commissioner Clerk II/Bookkeeper provides front-line customer service, clerical support, and basic bookkeeping assistance within the Emanuel County Tax Commissioner’s Office. This position assists residents with motor vehicle registrations, property tax payments, and related inquiries in accordance with state and local regulations. Reporting directly to the elected Tax Commissioner, the employee processes payments, verifies documents, enters data, maintains financial and service records, and assists with daily balancing, reconciliation, and bookkeeping-related tasks associated with office operations. As one of the public-facing roles in county government, this position requires professionalism, attention to detail, strong organizational skills, and a respectful, service-minded attitude. The ideal candidate is dependable, organized, comfortable handling financial records and transactions, and capable of working in a fast-paced environment with high daily public interaction.

Location 

This position is based at the Davis–Thompson Building. Duties take place in office.

Travel Expectations/Requirements

Out-of-county travel is not required. If travel becomes necessary, departments with county vehicles may provide one. If a county vehicle is not available or the department does not maintain a fleet (such as in the case of the Tax Commissioner’s Office), use of a personal vehicle may be required. In those cases, mileage reimbursement will be provided in accordance with county policy.

Direct Supervisor

This position reports directly to the elected Tax Commissioner.

Job Duties

Customer Service and Payment Processing

Greets and assists walk-in customers with motor vehicle tag, title, and tax transactions. Provides clear, courteous responses to inquiries related to tax bills, due dates, payment options, and service procedures. Accepts payments in person or by mail, issues receipts, and ensures all transactions are entered accurately into the system. 

Motor Vehicle and Property Tax Support

Reviews and processes routine vehicle registration and title applications in accordance with Georgia Department of Revenue (GDOR) standards. Assists in processing property tax payments and researching account information. Ensures that all forms and supporting documentation are complete, accurate, and compliant with applicable regulations.

Clerical, Bookkeeping, and Recordkeeping Duties

Enters data into local systems, specifically QuickBooks, and state systems accurately and in a timely manner. Files forms, scans documents, and maintains organized records for auditing and compliance purposes. Assists with balancing cash drawers, preparing deposits, reconciling daily transactions, maintaining bookkeeping records, and supporting accurate financial reporting within the office.

Office Support and Team Collaboration

Supports other staff as needed during high-volume periods or special deadlines. Reports errors, concerns, or customer issues to the Deputy or Tax Commissioner. Maintains a professional appearance and demeanor as a representative of Emanuel County.

Other Duties

Performs additional duties as assigned in support of the Tax Commissioner's Office.

Minimum Qualifications

• Proficiency in QuickBooks
• Familiarity with tax billing, collections, bookkeeping practices and/or motor vehicle services
• Basic understanding of cash handling, balancing, or bookkeeping principles preferred at entry level
• Strong attention to detail, organizational skills, and recordkeeping skills
• Ability to learn and apply state laws, GDOR guidelines, and county tax procedures
• Ability to learn state systems or databases
• Comfortable handling confidential and time-sensitive documents and financial information
• Ability to remain flexible and multitask during periods of high activity, such as during tax sale periods
• Strong written and verbal communication skills
• Ability to follow verbal and written instructions
• Ability to work independently and with a team
• Must be able to perform light physical work, including lifting up to 20 pounds and handling tasks that require sitting, standing, stretching, bending, or walking for portions of the workday
• Basic computer proficiency, to include working knowledge of Microsoft Office
• Must possess and maintain a valid Georgia driver’s license and demonstrate a safe driving record in accordance with county insurance requirements
• High school diploma or General Education Diploma (GED)
• Must be at least 21-years-old
• Must be willing to follow county policies, procedures, and departmental standards, including but not limited to demonstrating professional conduct, maintaining punctuality, showing a commitment to public service, and serving as a positive representative of Emanuel County as an organization

Preferred Qualifications

• Postsecondary certificate or associate degree in office administration, business, accounting, bookkeeping, or related field OR 1 to 2 years experience in administrative support, bookkeeping, customer service, or property records management
• Experience working in or with municipal or county government, preferably in a tax or clerk’s office
• Knowledge of GDOR software or other state systems (or ability to learn)
• Experience with property tax billing and reconciliation processes
• Experience balancing accounts, preparing deposits, or maintaining financial records
• Notary Public certification or ability to obtain
• Knowledge of or experience operating a customer service drive-through, including multitasking between in-person and drive-up transactions
• Bilingual skills to support communication with a diverse public

Pay Structure

Emanuel County uses a grade-and-step pay system. Classified as a Grade 4 position, the hourly pay range of $14.43 to $19.43 represents the minimum to maximum compensation assigned to this position’s grade. Starting pay is set at the time of hire and is based on relevant experience, education, certifications, and licensure, along with internal equity and County policy. Placement within the range is determined on a case-by-case basis, and not all employees begin at the minimum or progress through every step. Opportunities for advancement within the range occur through approved step increases, promotions, or reclassification.

 Benefits

• Competitive hourly pay
• Comprehensive benefits package
• Opportunity to serve in a trusted leadership role under an elected official
• Direct impact on maintaining efficient public-facing operations in one of the county’s highest-traffic offices
• Professional development through training in state systems, procedures, and public administration
• Collaborative and community-oriented work environment

Pre-Employment Requirements

All candidates selected for employment with Emanuel County are required to successfully pass a criminal background check and a pre-employment drug screening as a condition of hire. All new hires are subject to a 90-day probationary period, during which performance and conduct will be evaluated to determine continued employment.

Americans with Disabilities Act (ADA) Compliance

In compliance with the ADA, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

DISCLAIMER: This job description is not an employment agreement or contract. Management reserves the right to modify job duties or requirements at any time without notice. Additionally, the above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of all employees assigned to this job. Emanuel County is an Equal Opportunity Employer.