Tax & Treasury Analyst

• Position Summary: 

The Tax & Treasury Analyst supports the daily tax, treasury, and accounting activities for Marco Industries Inc. (USA) and Marco Industries Canada Inc.

This position is responsible for cash monitoring, cash flow reporting, vendor payments, banking administration, corporate credit cards, account reconciliations, tax compliance, intercompany transactions, foreign currency activity, and month-end close support.

The role works closely with Accounts Payable, Accounts Receivable, Payroll, Operations, vendors, banks, and external tax advisors. For Canadian tax matters, the analyst will work with the company’s external tax agents by preparing supporting information, coordinating payments, responding to requests, and maintaining complete records.

This position requires to be organized, detail-oriented, able to manage multiple priorities, and committed to improving processes, strengthening internal controls, and maintaining accurate financial records.

Qualifications Required:

• Bachelor’s degree in accounting, Finance, Business, or a related field preferred.
•  Three or more years of experience in accounting, treasury, banking, tax, or a related finance role.
•  General understanding of U.S. GAAP and accounting principles.
• Experience with Microsoft Dynamics 365 Business Central, NAV or other similar ERP System.
• Experience preparing bank and balance sheet account reconciliations.
• Experience with cash management, vendor payments, and banking.
• Experienced with U.S. sales and use tax and property tax compliance.
•  Strong Microsoft Excel skills, including formulas, PivotTables, and XLOOKUP.
• Strong analytical, organizational, and problem-solving skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of integrity, accountability, and confidentiality.

Preferred Qualifications:

• Manufacturing or distribution industry experience.
• Experience supporting intercompany business operations.
• Experience with BILL or similar payment and credit card expense management platforms.
• Experience Canadian GST/HST and other Canadian tax compliance.
• Experience improving or automating accounting and treasury processes.

Essential Responsibilities:

• Monitor daily bank balances, cash activity, and available liquidity for Marco USA and Marco Canada.
• Review bank activity and investigate unusual, incorrect, or missing payment transactions in the ERP System.
• Prepare weekly check runs and ACH, EFT, and wire payment proposals for management approval.
• Process approved vendor payments and prepare payment remittances.
• Work with Accounts Payable team to communicate with vendors regarding payment status and research payment differences, returned payments, and other issues.
• Assist with vendor statement reconciliations and support Accounts Payable during high-volume periods.
• Maintain the corporate credit card payment schedule and reconcile BILL and other corporate credit card accounts.
• Prepare monthly bank, credit card, intercompany, and related balance sheet reconciliations.
• Investigate reconciliation differences and prepare required journal entries and supporting schedules.
• Maintain complete and audit-ready documentation for treasury, banking, tax, and reconciliation activities.
• Prepare and coordinate sales tax, use tax, GST/HST, property tax, and other assigned tax filings and payments.
• Maintain tax filing and payment calendars for the United States and Canada.
• Gather and organize information required for tax filings, tax notices, audits, and information requests.
• Coordinate with external tax advisors and Canadian tax agents to support accurate and timely filings and payments.
• Research basic tax questions and refer complex matters to management or external advisors.
• Prepare and electronically file annual Forms 1099.
• Prepare and record intercompany payments and reconcile balances between Marco USA and Marco Canada.
• Record foreign currency transactions between CAD and USD bank accounts and maintain exchange rates used for payment postings.
• Maintain banking records, authorized signer documentation, online banking access, and bank account information.
• Review vendor payment terms and recommend opportunities to improve working capital.
• Maintain and update standard operating procedures for assigned responsibilities.
• Identify opportunities to automate processes, improve accuracy, strengthen internal controls, and reduce financial risk.
• Support new banking, treasury, tax, and accounting system implementations.
• Assist with Finance and Accounting projects and train employees on assigned processes when needed.

Success Factors/Job Competencies:

• Technical Proficiency
• Proactive Mindset
• Analytical & Problem-Solving Skills
• Ownership of Assigned Responsibilities
• Communication Skills
• Collaboration and Teamwork
• Adaptability and Continuous Learning
• Attention to Detail
• Operates with independence and time management skills

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Office work environment using technology daily to handle systems, email, copier, scanner, phone and computer-related tasks and responsibilities.

Position Type/Expected Hours of Work

This is a full-time, Exempt position. Standard days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. There will be times when extended hours will be required to get the work done to meet deadlines.

Occupational Health and Safety

• Employees are responsible and accountable for:
• Compliance with workplace policies and procedures for risk identification, risk assessment and risk control.
• Active participation in activities associated with the management of workplace health and safety.
• Identification and reporting of health and safety risks, accidents, incidents, injuries, and property damage at the workplace.

Performance standards:

• Annual performance appraisal based on established job responsibilities and performance goals.
• Annual performance goal targets established between the supervisor and employee.

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.