Staff Accountant

SUMMARY: Responsible for assisting the Accounting Manager with day-to-day activities in the areas of accounts receivable, accounts payable, payroll, invoicing and cash applications. This position may also assist with the month-end closing process, account reconciliations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned as needed. Duties are categorized according to general areas of functional responsibility.

Transaction Management

Manage accounts payable and receivable, process invoices, and ensure all financial records are organized and current. 

Collections Management

Manage past due invoices, communicate with customers, and collect payment.

Account Reconciliation

Maintain the accuracy of the general ledger through journal entries, reconciliations, and supporting schedules. Month-end and Year-end Close: Assist with the closing process at the end of each month and year. 

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

Bachelor’s degree (B.A.) in Accounting from a four-year college or university preferred; zero to three years related experience and/or training; or equivalent combination of education and experience. CPA or CMA preferred.

Communication Skills:

Excellent verbal and written English language skills are required as well as good public relations, public speaking, instructional/teaching, and customer service skills. Ability to read, interpret, understand and explain documents such as processes and company reports. Ability to effectively present information to others, gather information from others, and respond appropriately to questions from employees, managers, co-workers, agents, customers, and the general public. Must be able to listen, assess situations and make objective decisions. Must display excellent phone and email etiquette, and the ability to communicate in a pleasant and friendly manner. Must be able to make eye contact and present a professional persona when interacting with coworkers.

Professional Skills

Must be a team player and exhibit a strong desire to learn and promote self-growth. Must be pro-active, have a good attitude, be self-disciplined, and self-motivated. Must be a "take-charge" person with a demonstrated ability to follow projects through to completion. Attention to administrative detail is required. Must be articulate, able to give clear instructions, demonstrate organizational skills, and meet reasonable deadlines. Must be able to maintain strict confidence with regards to sensitive and protected personnel/confidential information. Must be able to gain trust, respect, and confidence of employees and managers. Must be able to hold firm when necessary, provide constructive feedback, and compromise when called for. Must present in a clean and neat physical appearance and strictly abide by company dress code serving as a role model for other employees, customer and visitors.

Computer Skills

Proficiency with Microsoft® Word, Excel, Outlook and PowerPoint software applications.

Mathematical and Reasoning Skills:

Ability to compile and decipher information in spreadsheet format. Strong aptitude for compiling, deciphering and relating financial information in various formats. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages.

Specifically able to apply advanced mathematical operations to such tasks as frequency, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory and factor analysis.

Must have ability to solve practical problems without close supervision. Must be able to determine appropriate resolution in dealing with employee concerns and questions and set appropriate boundaries. Must possess good thought processes, problem-solving skills, and investigative theory. Must be able to use sound judgment and make objective decisions in the company's best interest at all times. Must be able to demonstrate ability to synthesize people and events, problem solve and engage individuals in effective conversation.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and talk or hear. The employee is occasionally required to sit; stoop, kneel, crouch, or crawl; and taste or smell. The employee must regularly lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level of this job is typically moderate.