Staff Accountant

Position Summary

The Staff Accountant is responsible for supporting the accounting function through month-end close activities, account reconciliations, billing and accounts receivable administration, credit card administration, reporting, and general accounting support. Additional responsibilities include supporting payroll, treasury, tax compliance activities, and operational reporting. This position works closely with the Accounting Manager to ensure accurate financial records and timely completion of accounting processes.

Primary Responsibilities

• Prepare standard month-end and year-end journal entries assigned by management.
• Complete assigned balance sheet reconciliations and investigate reconciling items.
• Prepare supporting schedules and documentation for management.                   

• Provide backup support to the payroll process as needed.
• Assist with payroll reviews and reporting.

• Administer the company credit card program, including user maintenance and monitoring.
• Assist with daily cash management activities and related reporting.

• Prepare and maintain detergent and utility usage reports.
• Monitor trends and identify unusual variances for management review.
• Assist with processing utility invoices and maintaining utility tracking.

• Assist with preparation of sales, use, and commercial activity tax filings.
• Assist with administration of property tax payments and records for multiple locations.
• Maintain supporting schedules and documentation for tax filings.

• Prepare recurring customer invoices and account billings.
• Process customer payments and maintain accurate accounts receivable records.
• Reconcile customer accounts and investigate billing discrepancies.

• Provide backup support to Accounts Payable and Purchasing functions.
• Assist with invoice coding, processing, and related accounting activities.

• Prepare recurring accounting and operational reports.
• Assist with special projects and information requests.
• Maintain organized accounting records and supporting documentation in accordance with company record retention requirements.

• Complete other duties and special projects as assigned.
• Comply with all company policies and procedures.

• Full-Time (40 Hours)
• In-Person, in office position (Loveland, OH)
• Work Week Consisting of Monday-Friday

• Education: Bachelor’s degree in accounting, finance, or equivalent required.

• Experience: 0 to 3 years of prior or related experience.

• Reasoning, Development and General Abilities:
  • Ability to deal with practical problems and implement appropriate solutions.
  • Ability to understand basic accounting principles and financial statements.
  • Ability to operate general office equipment, including making photocopies, sending/receiving mail, scanning, and emailing documents
  • Ability to manage multiple priorities and meet deadlines.
  • Ability to have strong attention to detail and organizational skills.

• Mathematical Development: Ability to perform basic math, along with working with fractions, graphs, ratios and percentages.

• Language Development:
  • Ability to read product manuals and reports, workplace rules and procedures; using understandable English.
  • Ability to speak with poise and confidence and/or effectively deal with customers.
  • Excellent written and verbal communication skills are preferred.

• Computer and Software Application Knowledge or Skills: 
  • Required:
    • Basic proficiency in Microsoft Office Suite including Excel, Word, and Outlook.
  • Preferred:
    • Experience with Microsoft Dynamics SL or similar ERP system.
    • Experience with account reconciliations and month-end close activities.
    • Experience working with accounting systems and reporting tools

1. Continuous Learning: Demonstrates curiosity and enthusiasm for learning; takes initiative in acquiring and mastering the skills and knowledge requirements of a position; keeps abreast of current or new information through reading and other learning methods; is actively interested in new technologies, processes and methods; welcomes or seeks assignments requiring new skills and knowledge; expends considerable effort and/or expense on learning; genuinely enjoys learning; identifies applications for knowledge; is considered a knowledgeable resource by others.
2. Flexibility: Responds promptly to shifts in direction, priorities and schedules; demonstrates agility in accepting new ideas, approaches and/or methods; effective in juggling multiple priorities and tasks; modifies methods or strategies to fit changing circumstances; adapts personal style to work with different people; maintains productivity during transitions, even in the midst of chaos; embraces and/or champions change.
3. Planning And Organizing: Works effectively within established time frames and priorities; utilizes logical, practical and efficient approaches; prioritizes tasks for optimum productivity; develops procedures, processes and systems for order, accuracy, efficiency and productivity; anticipates probable effects, outcomes and risks; develops contingency plans to minimize waste, error and risk; allocates, adjusts and manages resources according to priorities; monitors implementation of plans and makes adjustments as needed.
4. Problem Solving Ability: Utilizes logic and systematic processes to analyze and solve problems; defines the causes, effects, impact and scope of problems; identifies the multiple components of problems and their relationships; prioritizes steps to solution; develops criteria for optimum solutions; evaluates the potential impact of possible solutions and selects the best one.
5. Written Communication: Writes in ways that make abstract concepts, issues, and information clear and understandable. Utilizes a wide range of appropriate writing techniques and methods. Succinctly presents objective or subjective viewpoints and arguments.  Achieves communication objectives by organizing information in logical sequences that lead readers to come to natural conclusions. Determines what information needs to be communicated. Skillfully utilizes written language to convey key messages and meaning.