Staff Accountant

Job Summary:

Independently manage all accounting functions for Hestan Napa Restaurant, including daily transaction processing, reconciliations, month-end closing, financial statements, budgeting and financial analysis. Report directly to the Restaurant General Manager.

Essential Job Duties:

• Prepare and post journal entries; reconcile and analyze general ledger, P&L and balance sheet accounts; investigate and resolve discrepancies.
• Manage accounts payable and accounts receivable, including vendor invoices, customer billing, collections, and monthly account reconciliations.
• Review and reconcile daily Toast POS sales, cash, credit card receipts, tips, refunds, gift cards, sales tax, processing fees, and bank deposits; provide daily cash reports.
• Reconcile restaurant bank accounts, credit cards, merchant settlements and clearing accounts, including Toast deposits.
• Coordinate restaurant food, beverage and supply inventory counts and postings; reconcile inventory balances and cost of goods sold with the General Manager and Chef.
• Maintain accurate restaurant accounting records in QuickBooks and process vendor bills and payments through Bill.com, including vendor setup and W-9 documentation.
• Prepare, reconcile and file applicable restaurant sales and use tax returns and support other restaurant tax and compliance reporting.
• Prepare and maintain supporting documentation for restaurant expenses, intercompany charges and financial reporting.
• Independently own and complete the restaurant month-end closing process, including accruals, adjusting entries, reconciliations and timely close schedules.
• Prepare and deliver complete monthly restaurant financial statements, annual operating budgets, forecasts, and actual-versus-budget analyses; explain key revenue, labor and food-cost variances.
• Lead preparation of restaurant accounting schedules and supporting documentation for annual audits and external accountant requests.
• Assist the General Manager as needed
• All other duties as directed by the General Manager

Minimum Qualifications:

• Requires a bachelor degree in Business with emphasis in Accounting or equivalent
• Minimum 3–4 years of progressive accounting experience, preferably including independent restaurant accounting and month-end closing.
• Proficiency in QuickBooks required; hands-on experience with Toast POS and Bill.com strongly preferred.
• Familiar with AI tools
• Must possess strong computer skills with a high level of proficiency in spreadsheet programs (Excel)
• Experience with restaurant POS-to-bank reconciliation, vendor payment workflows, Microsoft Word and email preferred.
• Must be detail oriented and possess ability to handle multiple tasks simultaneously
• Must possess organizational and problem-solving skills
• Must possess time management skills and be able to meet deadlines
• Must possess strong interpersonal skills and be able to interface with all levels of employees and outside vendors
• Must possess mental and physical capacities necessary to perform the job duties

$72,400 to $85,000, DOE