Position Summary

The Staff Accountant is responsible for performing a variety of accounting duties to support accurate and timely financial operations. This position plays an essential role in maintaining the integrity of accounting records, supporting month-end and year-end close processes, preparing reconciliations, ensuring compliance with internal controls, and providing excellent customer service to internal departments and external partners. The ideal candidate is detail-oriented, analytical, organized, and able to work effectively in a fast-paced environment with shifting priorities. 

Position Duties & Responsibilities 

General Accounting 

• Prepare and record journal entries in accordance with GAAP. 

• Perform month-end and year-end closing activities, ensuring accuracy and timeliness. 

• Maintain and reconcile balance sheet accounts, including cash, accounts receivable, prepaid expenses, fixed assets, and accrued liabilities. 

• Assist with bank reconciliations as needed 

Accounts Payable & Accounts Receivable 

• Oversee, review, code, and process vendor invoices and credit card expenses as needed. 

• Assist with AP aging review and vendor statement reconciliations. 

• Receive, deposit, and record grant reimbursements, donations, and other cash receipts. 

• Respond to vendor and customer inquiries promptly and professionally. 

Financial Reporting & Analysis 

• Assist in preparing monthly financial statements and supporting schedules. 

• Compile financial data for internal management reports and external audits. 

• Identify discrepancies, perform variance analysis, and recommend corrective actions. 

Compliance & Internal Controls 

• Ensure compliance with organizational policies and accounting standards. 

• Maintain documentation and audit trails for all assigned activities. 

• Support annual financial and grant audits by preparing schedules and providing documentation. 

Departmental Support 

• Provide accounting support to program staff and departments regarding budgets, credit cards, and financial issues. 

• Participate in process improvement initiatives to strengthen efficiency and data accuracy. 

• Assist with special projects, system upgrades, and new process implementations as assigned. 

Position Requirements: 

• Belief in ACCESS’ mission to operate through partnerships and service to provide food, warmth, and shelter to promote stability for vulnerable populations. 
• Bachelor’s degree in accounting, finance, or related field required or an equivalent amount of education and experience. 
• 1–3 years of accounting experience preferred (nonprofit or grant-funded experience is a plus). 
• Understanding of GAAP and standard accounting practices. Skills & Competencies 
• Strong attention to detail and high level of accuracy. 
• Proficiency in accounting software and Microsoft Excel (VLOOKUP, pivot tables preferred). 
• Excellent organizational and time-management skills. 
• Strong analytical and problem-solving abilities. 
• Effective communication and interpersonal skills. 
• Ability to maintain confidentiality and handle sensitive financial information. 
• A valid Oregon Driver’s license with a record that is acceptable under ACCESS’ insurance policies.