Staff Accountant I

Staff Accountant I

Guadalupe Centers Charter Schools (GCCS) serves more than 1,600 students from PreK–12 and is a free, open-enrollment public charter school system located in Kansas City, Missouri. Over 97% of our students identify as Latinx, and many are bilingual or English learners. Our network includes Guadalupe Centers Elementary School, Guadalupe Centers Middle School, and Guadalupe Centers High School.

GCCS grew out of Guadalupe Centers’ educational programs — part of the longest continuously operating agency serving the Latinx community in the United States since 1919. Our deep community roots shape our mission: to prepare all students academically, socially, and emotionally for college, career, and life success.

Why Work at GCCS

Students & Families:
Our teachers form strong relationships with students and families through a community-driven approach. The connection between our schools and Guadalupe Centers’ historic mission fosters trust and collaboration that support student success.

Staff Autonomy:
GCCS teachers are empowered to innovate. We value professional judgment and encourage creative, research-based classroom practices that meet the needs of diverse learners.

Coaching & Development:
Each staff member collaborates with their instructional coach and building leadership to set annual professional growth goals aligned to district priorities. Our development model focuses on reflection, collaboration, and continuous learning.

Competitive Benefits:

• Competitive salary aligned to experience and certification level
• Relocation stipend (for qualifying hires)
• Tuition reimbursement for continued education (up to lifetime cap per GCCS policy)
• Mental health and well-being support through expanded employee assistance and wellness programs
• 403(b) retirement match up to 5% (for eligible staff)
• Comprehensive health, dental, and vision coverage

Position Summary

The Staff Accountant I provides transactional accounting and operational support to ensure

the accurate and timely processing of financial information. This role is responsible for

accounts payable activities, accounts receivable and cash receipt processing, purchase

order administration, routine reconciliations, payroll support functions, and maintenance of

financial records. The position operates within established policies, procedures, and

internal control frameworks to support the integrity, accuracy, and audit readiness of the

organization’s financial records.

Reports To: Staff Accountant II

Supervisory Responsibilities: None

Duties/Responsibilities:

Accounts Payable & Procurement Support

• Verify purchase orders, supporting documentation, and proper general ledger coding
• prior to payment processing.
• Process requisitions and convert approved requisitions into purchase orders.
• Review and approve Amazon orders by matching purchases to approved purchase
• orders and ensuring compliance with procurement policies.
• Respond to vendor inquiries and resolve invoice and payment discrepancies in a
• timely manner.
• Maintain accurate and complete vendor records and supporting documentation.

Accounts Receivable & Cash Receipts

• Prepare and process accounts receivable transactions and customer billing entries.
• Record cash receipts accurately and in a timely manner.
• Prepare and process bank deposits with appropriate supporting documentation.
• Maintain accurate accounts receivable records and supporting schedules.
• Assist in resolving customer payment discrepancies and unapplied cash items.

Grants & Project Accounting Support

• Code vendor invoices and expenses to appropriate grant and project numbers in
• accordance with funding requirements and internal policies.
• Enter and maintain transactions related to grants and restricted funds, including
• accounts payable items, purchase orders, and reimbursement requests.
• Maintain complete and organized supporting documentation files for all grant-related
• activity to ensure audit readiness and compliance.
• Perform basic reconciliations between the general ledger and grant/project
• accounting records to support accuracy and completeness of reporting.
• Assist in the preparation and assembly of audit documentation packets related to
• grant funding, including supporting schedules and transaction detail.

Account Reconciliations & Variance Tracking

• Perform routine reconciliations of assigned balance sheet and operational accounts.
• Identify, document, and communicate discrepancies or variances for review and
• resolution.
• Maintain supporting schedules to ensure accuracy of account balances.

Payroll Support Functions

• Assist with payroll-related data entry, record maintenance, and documentation.
• Support payroll processing activities by ensuring completeness and accuracy of
• employee and transaction data.
• Maintain payroll support files, reconciliations, and related documentation.

Financial Records, Audit Support, & Documentation Management?

• Maintain organized and complete accounting records in accordance with record
• retention policies and compliance.
• Assist in preparation of routine financial reports and supporting schedules.
• Provide documentation and data support for audits, reporting requests, and
• departmental initiatives.
• Perform general accounting, administrative, and clerical duties as assigned.

Required Skills/Abilities:

• Working knowledge of basic accounting principles and internal controls.
• Strong attention to detail, accuracy, and data integrity.
• Proficiency in Microsoft Excel and accounting systems.
• Strong organizational, recordkeeping, and time management skills.
• Ability to manage multiple priorities and meet deadlines in a structured environment.
• Dependable and consistent in executing routine accounting responsibilities.
• Maintains strict confidentiality of financial, vendor, and employee information.
• Communicates professionally with vendors and internal stakeholders.
• Works collaboratively within a structured accounting and controls environment.

Education & Experience

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 1–3 years of accounting, bookkeeping, or transactional finance experience preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.
• Must be able to access and navigate all areas of the school and other facilities as needed.

Application Process:

Please complete an online application at https://www.gck12.org/o/gc/page/work-for-gccs.
Attach your resume, cover letter, transcripts, and certification (if applicable).

Equal Employment Opportunity Statement:

Guadalupe Centers Charter Schools (GCCS) is an Equal Opportunity Employer. We strongly encourage applications from women, minorities, veterans, and individuals with disabilities. We do not discriminate based on race, color, religion, gender, national origin, age, disability, genetic information, sexual orientation, or veteran status. We also prohibit retaliation against individuals who bring forward complaints or participate in investigations of discrimination.