Staff Accountant I Entry Level

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Job Posting Title:

Position Type:

Department:

Work Location:

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Job Description:

This position is an entry-level, unclassified position in the Accounts Payable & Travel division of Accounting Services. This position maintains the procure-to-payment audit function for purchase order invoices for LSU A&M, LSU at Eunice, and Pennington Biomedical Research Center campuses. This position serves as the primary contact for invoice payments and questions. This position also provides support to the other LSU campuses related to purchase order invoice processing, which includes receipts, supplier invoice adjustments, credit memos, etc.

60% Audits purchase orders to the electronic receipts prepared by University departments in Workday for three campuses (LSUAM, LSUE, PBRC) which includes creating the supplier invoices and submitting for departmental review and approval. Provides assistance to departments with questions regarding obligation balances, aged listings, receipts, and purchase order invoices. Responsible for the invoice workflow of supplier website purchases, which includes researching and resolving problems encountered in paying invoices. Communicates with departments to resolve match exception issues.

10% Communicates with University suppliers pertaining to the payment of invoices, deductions taken, revised invoices, rejected invoices and credit memos. Communicates with the Office of Procurement Services, Supervisor and Associate Director on system issues. Provides assistance with fiscal year end processes and auditor requests. Provide support on special projects as needed. Assist other LSU campuses with any Purchase Order Invoice Processing issues or questions.

10% Audits and processes participant, refund, and royalty miscellaneous payments via the EIB Miscellaneous Supplier Payments business process. Communicates with the department regarding any IRS TIN Matching issues regarding payments handled through the EIB process.

10% Responsible for miscellaneous duties of the purchase order section, which include backup of daily Paymode file release, invoice payments by ACH or Wire, monthly sales tax reporting, review of guest travel payments for contracts, 1099 reporting assistance, and 1042 reporting assistance. Provides backup support to ensure cross-training duties are maintained.

10% Assists with the audit of direct charge supplier invoices and miscellaneous check requests to ensure compliance with University purchasing policies and procedures. Assists suppliers with electronic payment information. Communicates with supervisor and Associate Director on system issues. Performs other duties and special projects as assigned by the Associate Director and Senior Director.

Minimum Qualifications:

Bachelor's degree in Accounting or a business-related field with at least 24 hours of accounting.

Substitution: 2 years of directly applicable professional experience can be substituted for 24 hours of accounting, or 2 years of professional experience can be substituted for up to 9 hours of accounting. LSU is dedicated to fostering an environment where our employees feel appreciated for their skills and individual qualifications. If a candidate does not meet the minimum qualifications listed but has other qualifications or substantial experience related to the key responsibilities, we encourage them to apply (per La. RS 42:36).

Physical Qualifications:

Physical ability and eye-hand coordination necessary to use a personal computer, calculator, typewriter, copier, telephone and other office equipment. Ability to sit in the same position for extended periods (3.5 to 4 hours) at a time using continuous hand motions when using a calculator or entering data into the computer system; overtime may be required during peak times, during the fiscal year-end process or while working on a special projects.

Additional Job Description:

Special Instructions:

Skills Needed:

Preferred Skills:

Posting Date:

Closing Date (Open Until Filled if No Date Specified):

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.

HCM Contact Information:

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu.  For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.