Staff Accountant

Job Title: Staff Accountant

Department & Department Number: Finance

Directly Reports To: Asst. Controller

Location: On-Site Old Parkland Office, Dallas, Texas

FLSA Status: Hourly/Non-Exempt

POSITION SUMMARY:

The Staff Accountant plays a pivotal role at the center of the Dallas office, serving as the support for our daily operations. This is a support-level accounting position focused on routine bookkeeping and financial recordkeeping. The Staff Accountant is not expected to independently make major accounting-policy decisions, prepare complex tax returns, conduct audits, or provide final approval of financial statements unless specifically assigned and supervised.  He/She will, however, play an integral role during these accounting sequences supporting the Asst. Controller and CFO.  The ideal candidate is proactive, highly organized, detail-oriented, and energized by building structure, supporting people, and creating an exceptional professional environment where both individuals and the business can thrive.

Essential Duties and Responsibilities

The essential functions include, but are not limited to, the following:

• Record and classify routine financial transactions in Intuit’s accounting system.
• Maintain the general ledger and chart of accounts.
• Enter and process vendor bills, invoices, receipts, deposits, and payments.
• Assist with accounts payable and accounts receivable activities.
• Prepare and process customer invoices and record payments.
• Reconcile bank, credit card, and other designated accounts.
• Review transactions for proper coding, documentation, and accuracy.
• Maintain organized electronic accounting records and supporting documentation.
• Assist with monthly closing procedures.
• Prepare basic financial reports, including income statements, balance sheets, accounts receivable aging, and accounts payable reports.
• Assist with tracking budgets, expenses, assessments, or other financial activity as applicable.
• Research discrepancies and resolve routine accounting questions.
• Communicate with vendors, customers, employees, and management regarding routine accounting matters.
• Provide support for audits, tax filings, annual budgets, and other financial reviews.
• Perform other administrative and accounting duties as assigned

Minimum Qualifications (Knowledge, Skills, and Abilities)

• High school diploma required; associate or bachelor’s degree in accounting, finance, or a related field preferred.
• One to three years of bookkeeping or accounting experience preferred.
• Experience with QuickBooks Online, Intuit Enterprise Suite or another Intuit accounting product preferred.
• Good understanding of debits, credits, general ledger accounts, accounts payable, accounts receivable, and bank reconciliations.
• Proficiency with Microsoft Excel or Google Sheets.
• Good organizational, communication, and time-management skills.
• Ability to meet deadlines and work independently while seeking guidance when appropriate.
• Exceptional written and verbal communication skills, with the ability to interact effectively and professionally at all levels of the organization.
• Highly organized, detail-oriented, and able to successfully prioritize and multitask in a fast-paced, dynamic environment.
• Demonstrated integrity, discretion, and sound judgment, with the ability to manage sensitive and confidential information with professionalism.

Preferred Skills

• Experience with recurring billing or assessments
• Experience working with homeowners association, condominium association, property management, or real estate accounting.
• Familiarity with electronic bill payment, receipt management, and Microsoft SharePoint
• Experience preparing monthly financial packages for management or a board of directors.
• Working knowledge and proficiency using Excel Pivots Tables, VLOOKUP's, and intermediate formulas.