Staff Accountant and Student Billing Coordinator

POSITION SUMMARY
Reporting directly to the Director of Finance and Accounting, the Staff Accountant and Student Billing Coordinator is responsible for student billing, financial aid support, cash management, investment accounting, and related accounting functions for Virginia Theological Seminary and General Theological Seminary.

ESSENTIAL FUNCTIONS

Cash Management

• Assist with the reconciliation of cash and other balance sheet accounts.
• Prepare monthly bank adjustment journal entries.
• Serve as backup to accounts payable and accounts receivable as needed.

Investment Accounting

• Prepare and maintain accurate accounting records for various investment vehicles.
• Prepare account reconciliations and process adjusting entries.
• Prepare and process quarterly endowment deposits and quarterly spending policy entries.
• Prepare capital call and disbursement documents for investments as needed.

Student Billing

• Maintain accurate student tuition and fee accounts.
• Post payments, deposits, and other account transactions.
• Generate bills, statements, and account reports.
• Monitor delinquent or past-due accounts, follow up on collections, and set up payment plans.
• Support financial aid processing and process student refunds.
• Process end of year tax forms (1098-T and 1042S).

Other Duties:

• Prepare month-end closing entries.
• Prepare monthly financial reports for department heads and process requested adjusting entries.
• Attend and take minutes for various committee meetings.
• Participate in the annual audit and prepare requested documentation and reports.
• Work with Vice President for Finance and Operations and Director of Finance and Accounting on special projects as needed.

Competencies:

• High attention to detail and accuracy, with ability to multitask.
• Self-motivated with the ability to maintain an organized and appropriately prioritized workload.
• Excellent oral and written communications skills.
• Ability to organize tasks, files, and systems to support efficient service.
• Discreet, professional, and positive attitude, especially when handling confidential information.

SKILLS & ABILITIES

Education:

• Bachelor’s degree in finance or accounting preferred; equivalent related experience may be considered.

Experience:

• 1 – 2 years of relevant accounting experience is preferred.

Technology Skills:

• Proficient in Microsoft Office Suite, Microsoft 365, and other databases
• Experience with Blackbaud Financial Edge accounting software is preferred.

Required Skills:

• Strong interpersonal, organizational, and analytical skills.
• Strong communication skills – written and verbal.

PHYSICAL DEMANDS

• Ability to lift and move materials up to 35 pounds.
• Ability to bend, stoop, type, and sit for extended periods of time.

WORK ENVIRONMENT

• Core functions of job must be on-site.

COMPENSATION: Salary commensurate with experience