Staff Accountant

PRIMARY FUNCTION/PURPOSE: The Staff Accountant is responsible for the timely and accurate processing of transactions in Fund EZ.

DUTIES AND RESPONSIBILITIES

• Recording Account Payable and Expenses for vendors.
• Recording cash disbursements for payments made by check, credit cards.
• Interacting with vendors and making sure all individual accounts are reconciled.
• Collecting and attaching all proper backup documents in accounting System Fund EZ.
• Collecting the proper authorization and signature for payment processing.
• Reviewing A/P Aging for old items, corrections or voids completed and adjustments made. Done in monthly basis.
• Reconciling Aging report run and to G/L.
• Recording Accounts Receivable and Revenue.
• Tracking, reconciling, and recording cash advances from funders and advances payable to funders.
• Preparing all bank reconciliations, making sure all outstanding items are correct and recording all pending transactions into the G/L.
• Recording and reconciling all corporate credit cards purchases, insuring all supporting documentation in provided and available.
• Recording and reconciling all petty cash transactions
• Recording and reconciling all expense reimbursements
• Recording and reconciling all transportation expenses related to metro-cards and transportation services.
• Evaluating expenses for capitalization, recording fixed assets and related calculation of depreciation
• Calculating and recording indirect cost monthly.
• Assisting with preparation and request for financial audit.
• Prepare invoice vouchers for billing of actual expenses to program funders.
• Prepare and submit budget mods when necessary.
• Conduct quarterly meetings with Program Directors to go over their budget.
• Monthly review of program expenses.

Education: Minimum 2 years of progressive nonprofit accounting experience and application of Generally Accepted Accounting Principles, or a bachelor’s degree or the equivalent, in accounting, finances, business administration, or a related field from an accredited educational institution.

• Strong work ethic, intense drive, initiative for quality service, knowledge of grant accounting and state and federal grant procedures preferred. 
• Strong MS Excel and Fund-EZ skills. Working knowledge of NYC PASSPort, grants gateway and other city funding portals.
• Solid computer skills; working knowledge of MS Office.
• Ability to multi-task/ stay on task & maintain focus in high demand, fast-paced working environment.

Experience: Experience in general accounting, grant accounting, Accounts payable, Accounts Receivable and audit preparation.