Senior Staff Accountant

Position: Senior Staff Accountant

Department: Administration

Exempt/Non-Exempt: Exempt, full time position

Immediate Supervisor: Finance Director

Availability: The regular schedule of this position is approximately 40 hours per week, Monday through Friday, with some schedule flexibility and a mix of in-office and work-from-home hours. Occasionally work hours will be affected by special events or department needs, and therefore include some evenings, weekends, and holidays. Travel to Greenville, South Carolina, will be required 2-4 times a month with mileage reimbursement provided.

General Position Summary:

The Senior Staff Accountant supports Brother Wolf Animal Rescue's financial, accounting and bookkeeping operations. Working collaboratively across departments, this individual ensures that financial processes and documentation are maintained to the highest standard. This role requires a detail-oriented professional who thrives in accuracy, takes pride in precision and follow-through, and has a strong foundation in accounting principles and accounting technology.

Essential Function/Major Responsibilities:

• Perform daily bookkeeping activities within the QuickBooks Online accounting software including data entry and journal entries
• Complete month-end close procedures including income reconciliations and vendor account reconciliations
• Support bill payment processes including approval of payables
• Confirm timely and accurate receipt of vendor invoices while managing vendor relationships
• Ensure accurate tracking of grants and restricted funds
• Assist with retail inventory including ordering, receiving, physical counts and adjustments to the Square system
• Responsible for management of the credit card system and payments
• Communicate with other staff members to obtain financial records and documentation
• Conduct training with staff members on financial processes and procedures
• Assemble data for the submission of sales tax reporting
• Assist with the preparation for 1099 reporting
• Aid in the preparation of the Charitable Solicitation License applications and other compliance reporting
• Partner with the Finance Director to prepare financial reports for grantors, management and financial analysis
• Assist with the preparation of year-end financial statements including the creation of accounting schedules and completion of year-end close procedures
• Contribute to the preparation and review of the Form 990 filings, financial statement audits and other financial reviews
• Support the design and maintenance of policies, procedures, and work instructions to strengthen financial controls within the organization
• Collaborate with Human Resources regarding financial processes related to employee benefits, workers compensation, employee onboarding and offboarding, and serve as a backup for payroll processing
• Maintain records and documents in accordance with document retention policies
• Ensure adherence to GAAP (Generally Accepted Accounting Principles) and other accounting standards
• Other tasks as assigned by the Finance Director

QUALIFICATIONS:

• Accounting education or equivalent experience
• 3-5 years minimum experience with bookkeeping, data entry and data management
• Knowledge of GAAP standards and technical accounting concepts including double-entry bookkeeping
• Strong computer skills including proficiency in Microsoft Excel, Google Suite and technology-based accounting solutions
• Willingness to learn and adopt AI tools in accounting
• Excellent organizational skills with a meticulous attention to detail
• Ability to work with initiative and minimal supervision
• Maturity, discretion, confidentiality, excellent judgment and professionalism
• Genuine affection for animals, concern for their welfare, and a willingness to accommodate animals in the workplace
• Ability to read, write, and understand English is required
• Must be at least 18 years of age
• Reliable transportation

Preferred

• Bachelor's and/or Master's degree in accounting
• Certified Public Accountant (CPA)
• QuickBooks Online experience
• Nonprofit accounting experience and knowledge of compliance requirements

Physical Requirements:

• Physical ability to walk and or stand on your feet throughout a normal workday required. Ability to bend and squat.
• Physical ability to engage in repetitive motions of legs, arms, and hands and to hear and see clearly.
• Physical ability to push up to 150lbs and to carry up to 50lbs regularly and independently throughout a regular workday.
• Allergic conditions, which may be aggravated when handling or working with animals, may be a disqualification.

Working conditions:

Conditions may include working alone, working inside or outside during varying weather conditions, frequent interruptions, and some evenings/weekends meetings and classes.