Senior Payroll Specialist

About Us

Vensure Employer Solutions is the largest privately held organization in the HR technology and service sector, providing a comprehensive portfolio of solutions, including HR/HCM technology, managed services, and global business process outsourcing (BPO). The company and its service providers collectively serve over 95,000 businesses and process over $135B in annual payroll. As a "One Employer Solution” headquartered in Chandler, Arizona, Vensure helps thousands of businesses streamline and grow their operations with custom strategies that benefit both employers and employees. Find out more by visiting www.vensure.com .

Position Summary

The Payroll Specialist is responsible for processing payroll for an assigned client list. This role works closely and professionally with Higginbotham HR Services team members, including Payroll, HR, Benefits and FMLA professionals, to serve our clients.

Essential Duties and Responsibilities

• Payroll Administration
  • Process payroll for client(s) using preferred payroll software
  • Manage time & attendance system (including training as needed)
  • Process and review payroll reports and provide to client(s) contact each pay cycle
  • Manage and track PTO balances in payroll system for client(s)
  • Process new hires, status changes, direct deposit changes, tax changes, address changes, name changes, terminations
  • Set up and manage all court ordered employee deductions such as child support, garnishments, IRS levies, tax liens
  • Process off-cycle payrolls and manual checks or calculations as requested by client(s)
  • Provide payroll related reports (EEO-1, wage statements, 401k, quarterly reporting) to client or customer service team as requested or as needed for compliance
  • Answer general payroll and time/attendance questions from client managers and employees
  • Work with client(s) and HRIS vendors to administer year end W-2’s and help answer questions from employees
  • Assist with set-up of new locations, positions, cost centers needed in payroll and time/attendance systems
  • Coordinate the set-up of new pay codes (Earnings, Deductions, Memos)
  • Guide and assist client(s) with final pay/terminations including knowledge of the final pay laws/rules in all states
  • Assist client(s) with tax notices or discrepancies by working with payroll provider’s tax department to ensure timely responses
  • Stay on top of payroll related law changes and updates
  • Being able to research payroll related compliance, rules and laws

• Benefits
  • Work with Benefit Specialist or BenLite to ensure all benefit deductions are setup in payroll system
  • Provide new hire and termination reports to the Benefit Specialist weekly, bi-weekly or on a monthly basis 
• Administration
  • Employee headcounts for all clients for Higginbotham HR Services Controller for billing clients monthly
  • Maintain personnel files
  • Complete Verifications of  Employment
• Higginbotham HR Services
  • Comply with Higginbotham HR Services policies and performance expectations
  • Document Higginbotham HR Services and client processes
  • Participate in ongoing training provided by Higginbotham HR Services 
  • Additional other duties as assigned

Knowledge, Skills, and Abilities

• Strong organizational and time management skills
• Strong attention to detail
• Solid understanding of the application of HR and Payroll processes for federal and state laws to limit client liability 
• Proficiency with Microsoft Office
• Excellent communication and customer service 
• Excellent interpersonal skills 
• Strong problem solving skills
• Exercise discretion and independent judgment 
• Ability to maintain a positive presence in the workplace

Education & Experience

• 3+ years Payroll experience or
• CPP/FPC referred

Environmental Conditions

This is a hybrid job and operates in a professional office environment and/or the employee’s home office setting. This role routinely functions using a computer and other technology based tools. The position requires the employee to have the ability to conduct and participate primarily via zoom with an ‘on camera’ presence.

Disclaimer

This job description in no way states or implies that these are the only duties to be performed by the employee filling this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this job description. Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions of this position. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

This position is eligible for the following benefits:

• Health Insurance: Medical, dental, and vision coverage
• Retirement Plan: 401(k) with company match
• Paid Time Off: PTO, Holidays, Parental leave and Sick Leave provided as required by applicable state law
• Other Benefits: Life insurance, short term disability, long term disability, employee assistance program (EAP), flexible spending account (FSA), health savings account (HSA), Identity theft protection, critical illness, accident, cancer, hospital protection, legal and pet insurance.