Civilian Payroll Specialist

Summary

About the Position:
This position is located in Sembach, Germany.
Federal employees in Sembach, Germany are currently entitled to receive a 42% (percentage is subject to change) Post Allowance (COLA) in addition to the base salary. This rate is subject to change

Duties

• Serve as an authority to provide advice and guidance on payroll matters.
• Troubleshoot complex payroll issues to provide prompt resolution.
• Research master employee historical databases to respond to questions concerning back pay issues.
• Perform data entry to update and maintain master employee records.
• Research financial accounts and transactions to determine required corrective adjustments.
• Perform payroll functions to improve the accuracy, content, and timeliness of timekeeping report
• Review reports to ensure correctness of payments and proper accounting of funds.
• Analyze accounting transactions to reconcile and balance accounts.
• Serve as an authority on payroll aspects of timekeeping data for the assigned geographical area.
• Recommend process improvements to prevent the recurrence of audit and inspection findings.
• Provide guidance to budget officers to assist in the processing of commitment and obligation documents.
• Provide support to finance points of contact to assist in disbursement vouchers and foreign currency transactions.
• Perform quality assurance reviews of unliquidated obligations, obligation estimates, and month-end reporting.
• Monitor system reports to identify database errors and processing anomalies.
• Monitor databases and operational logs to ensure continuous regulatory compliance.
• Analyze inspection findings to determine sources of problems.

Requirements

Conditions of employment

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement.
• Proof of U.S. Citizenship required.
• Direct deposit of pay is required.
• One trial or probationary period may be required.
• Appointment subject to a suitability/fitness determination, as determined by a background investigation.
• You may be required to sign a transportation agreement.
• You will be required to sign a mobility agreement, be available for worldwide placement, and be willing to rotate to any DoWEA location.
• Must be able to satisfy the requirements of the 26JUL12 DODI 1400.25 V1230, DoD Civilian Personnel Management System: Employment in Foreign Areas and Employee Return Rights. Visit https://www.esd.whs.mil/DD/DoD-Issuances/140025/.
• Individuals hired from the Continental United States (CONUS) and their family members (who are US citizens) are required to obtain Official Passports prior to departure to the overseas area.
• Must comply with all Department of War requirements of the Financial Management Certification Level 2 (FMC02) program.
• Duties of this position require the incumbent to obtain and maintain a SECRET Clearance.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

• Current Competitive Service Department of War Education Activity (DoWEA) Civilian Employee
• Current Department of War (DoW) Civilian Employee
• Excepted Service Overseas Family Member Appointment
• Family Member Preference (FMP) for Overseas Employment
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Military Spouse Preference (MSP) for Overseas Employment
• Military Spouse Preference (MSP) for Overseas Employment Maximum Use of Flexibilies
• Non-Department of War (DoW) Transfer
• People with Disabilities, Schedule A
• Priority Placement Program, DoW Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoW MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoW Retained Grade Preference Eligible
• Veterans Employment Opportunity Act (VEOA) of 1998

Additional information

• Applicants must comply with the Exceptional Family Member Program requirements as outlined in the DoD Instruction 1315.19.
• Applicants must be U.S. citizens who are not considered Ordinarily Resident under the applicable Status of Forces Agreement (SOFA). An ordinarily resident is anyone who has lived in the host country longer than the allowed number of days without being a member of the forces assigned, civilian component or a family member of either the aforementioned or who has obtained a work permit for any duration. Ordinarily Resident restrictions apply and vary depending on the host nation.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• Salary includes applicable locality pay or Local Market Supplement.
• Pay retention may be offered to selected applicants for positions at overseas locations. Pay retention will not be offered as an incentive for employees moving between overseas positions.
• Applicants who have family members with special medical needs should ensure that prior to accepting a position overseas their family members' medical needs can be met. Access to care in a military treatment facility may not be available to civilian employees except on a space available basis. Consequently, host nation medical facilities may be the only care available. The availability and level of care at host nation medical facilities will vary by location.
• Employees (and family members) who require medical or dental care in the overseas location will be responsible for obtaining and paying for such care. Access for civilian employees and their families to military medical and dental treatment facilities is on a space-available and reimbursable basis only.
• Medical and dental care may be provided by host nation providers. The availability and level of care at host nation medical and dental facilities will vary by location.
• Status candidates subject to the 5 year overseas rotation, who are currently overseas, must have enough time to meet the initial tour stated in the job announcement. Waivers may not be granted to meet the 5 year limitation requirement.
• Status applicants in their fourth year of an overseas assignment cannot be selected unless a waiver of the 5 year overseas service limitation requirement is approved.
• Selectees recruited outside the U.S. will have their eligibility for foreign area benefits determined at the time of hire.
• For positions in a foreign country, that country's laws or international agreements may have a direct impact on the ability of an employee's same sex domestic partner or spouse to accompany the employee and receive certain benefits. If you believe you may be affected by these laws and agreements, you should familiarize yourself with relevant information before applying for or accepting this position.
• The initial length of this overseas tour is 36 months.
• Applicants with a disability who need a reasonable accommodation for any part of the application or hiring process should notify David Walton ra@dodea.edu
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
• You will find additional information about this vacancy in the How You Will Be Evaluated section.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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