Senior Accounts Payable Specialist

The Senior Accounts Payable Specialist supports the AP function through invoice processing, payment execution, vendor management, reconciliations, and month-end close activities. Reporting to the Accounts Payable Manager, this role will help strengthen AP processes and controls while partnering with internal teams, vendors, and external AP support partners.

Responsibilities

• Process invoices, payment requests, and vendor transactions accurately and in accordance with company policies, approval guidelines, and internal controls.
• Independently research and resolve invoice discrepancies, payment questions, and vendor account issues, partnering with internal stakeholders as needed.
• Review invoices, supporting documentation, and coding for completeness, accuracy, appropriate approval, and proper accounting period prior to payment.
• Support weekly check runs and ACH payment batch processing, including invoice entry, approval validation, payment preparation, and issue resolution.
• Provide payment status updates, process petty cash reimbursement documentation, and resolve invoice-related questions in a timely manner.
• Support month-end close by reviewing AP aging, accrued expenses, open invoice reports, reconciliations, and supporting schedules; investigate and resolve outstanding items as needed.
• Resolve complex and escalated vendor inquiries and payment disputes, including high-priority vendor issues.
• Create and maintain vendor records, perform vendor authenticity verification, validate banking and remittance update requests, and monitor vendor Certificate of Insurance requirements.

Qualifications and Requirements

• 3+ years of progressive experience in accounts payable, payment processing, vendor management, or related finance operations.
• Strong attention to detail and ability to independently identify discrepancies and ensure invoices are accurately recorded in the appropriate accounting period.
• Experience with ERP or accounting systems, including vendor record creation and maintenance.
• Intermediate to advanced Excel skills to include pivot tables and v-lookups.
• Experience in pest control or other service-based industries preferred.
• Experience with Sage Intacct preferred.
• Experience supporting multiple entities or branches preferred.
• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred.

Why Work for EcoShield Pest Solutions?

The Shield Co. Management / EcoShield Pest Solutions is one of the fastest-growing pest control companies in the country! Our mission is to create the world’s happiest family, and our purpose is to spread happiness. We do this by delivering exceptional experiences to our customers, employees, partners, and communities—treating everyone like family.

EcoShield Pest Solutions is proud to offer competitive pay and full benefits!

• Weekly Pay – get paid every Friday!
• Paid sick and vacation time along with 10 company-paid holidays.
• Comprehensive benefits package including medical, dental, and vision options.
• 401(k) with a competitive match.
• Access to the Employee Assistance Program (EAP).
• Discounted pest control services for employees and their friends and family. 

Physical Demands and Working Requirements

The physical demands and working conditions outlined here are typical requirements for an employee to effectively carry out the essential duties of this job. Reasonable accommodations may be provided to assist individuals with disabilities in performing these essential functions.  

• Requires prolonged periods of sitting at a desk or workstation 
• Frequent use of hands and fingers for typing and using a computer mouse
• Occasionally lift and carry office materials or supplies up to 25 pounds     
• Requires clear vision for reading documents, computer screens, and other office materials     
• Work is inside a climate-controlled office with quiet to moderate noise level  

The above statements are meant to outline the general nature and scope of work performed by employees in this role. They should not be interpreted as an exhaustive list of all responsibilities, duties, and skills required for this position.  

EcoShield is an equal opportunity employer, committed to diversity and inclusion. We make employment decisions based on merit and business needs, without discrimination based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Americans with Disabilities Act (ADA): The Shield Co. Management, LLC is committed to providing reasonable accommodations to qualified individuals with disabilities during both the hiring process and throughout employment, in accordance with applicable laws.