Senior Accounts Payable Analyst

Summary:

 The Senior Accounts Payable Analyst role is responsible for overseeing all aspects of the procure-to-pay and disbursement cycle while ensuring compliance with organizational policies, regulatory requirements, and accounting standards.  The role is responsible for managing high-volume invoice processing, vendor administration, payment execution, month-end close activities, 1099 reporting, corporate card administration, and audit support across multiple legal entities.  The incumbent applies advanced knowledge of U.S. GAAP, IRS regulations, and healthcare reimbursement principles to resolve complex accounting and payment issues, maintain strong internal controls, and ensure the accuracy and integrity of financial transactions.  This position also drives process improvement and automation initiatives, analyzes operational and financial trends, and provides guidance and support to Finance team members and organizational stakeholders. 

Essential Job Functions and Responsibilities: 

• Communication 
  • Serve as the organization’s senior subject matter expert and primary point of contact for accounts payable, fielding escalated inquiries from vendors, employees, executives, hospital partners, and external auditors regarding invoice, payment, reimbursement, and 1099 matters. 
  • Serve as primary AP contact for audits, including the annual external financial statement audit and Medicare cost report audits. 
  • Provide functional guidance to AP specialists and other finance staff supporting the disbursement cycle. 
• Time Management 
  • Execute and oversee the full disbursement cycle including ACH, wire, virtual card, and check ensuring accurate, timely, and controlled payments across recurring and ad hoc cycles, including fraud-prevention validation on bank account changes and vendor banking instructions. 
  • Lead annual 1099-NEC and 1099-MISC filing and B-note response. 
  • Lead AP-related month-end close activities, including AP subledger-to-GL reconciliation, accrued liabilities review, prepaid asset roll forward, and preparation of journal entries and supporting schedules for the audited financial statement and Medicare cost report. 
  • Administer employee corporate card and travel/expense reimbursement activity under the organization’s T&E policy and IRS accountable plan rules, ensuring timely processing and compliance with organizational requirements.   
• Attention to Detail 
  • Independently process, review, and validate high-volume invoice activity against contracts, purchase orders, case activity information, and reporting requirements, ensuring accuracy and proper coding to general ledger accounts, departments, locations, restrictions, and other general ledger dimensions across multiple legal entities. 
  • Own vendor master data governance, including W-9 and TIN matching, duplicate vendor remediation, OFAC screening, and federal healthcare exclusion list checks required of CMS-certified providers. 
  • Develop, maintain, and enforce standard operating procedures, control checklists, and quality review protocols for the AP function. 
  • Design, document, and execute internal controls over the procure-to-pay in alignment with best practices. 
• Problem-Solving 
  • Research and resolve complex disbursement, coding, and reconciliation discrepancies, applying US GAAP, CMS Provider Reimbursement Manual cost principles, IRS regulations, and STA policies to determine appropriate accounting treatment, allowability, and supporting documentation. 
  • Exercise independent judgement in identifying transactions requiring escalated review or technical accounting research and partner with Financial Services leadership to resolve them in alignment with organizational standards and values. 
  • Analyze AP aging and disbursement timing to identify recurring issues and inefficiencies and recommend cash flow, working capital, and process improvements to Financial Services leadership. 
  • Drive accounts payable automation and continuous improvement as a key stakeholder in the configuration of OCR/invoice capture and AP workflow tools, vendor portal administration, and evaluation of emerging AP and disbursement technologies. 
• Performs other job-related duties as assigned that are consistent with the purpose of the role. 

Education, Experience, and Licensing Requirements: 

• High school diploma or general educational degree (GED) is required.  Bachelor’s degree in accounting, finance, or related field is preferred.  A combination of alternative education and experience may be considered in lieu of the formal education requirements. 
• Certified Accounts Payable Professional (CAPP), Accredited Payables Specialist (APS), or Accredited Payables Manager (APM) through IOFM certification is preferred. 
• Minimum of 7 years of experience in processive accounts payable and general accounting is required. 
• Minimum of 3 years of experience in senior individual contributor capacity owning the full AP function in healthcare or regulated industry is preferred. 
• Experience with a mid-market or enterprise ERP (Sage Intacct, NetSuite, Workday Financials, Oracle, or SAP) is required. 
• Experience with at least one AP automation/invoice capture platform (Bill.com, Concure Invoice, etc.) is preferred. 
• Working knowledge of US GAAP and IRS Form 1099 reporting requirements is required. 
• Working knowledge of Medicare cost reporting and CMS reimbursement principles is preferred. 
• Current Driver’s License is required and maintained with an acceptable driving record as defined by STA policy. 

Compliance:  

• This position is classified as OSHA Bloodborne Pathogens Exposure Category III.  Employees in this role are not routinely expected to perform tasks that involve contact with blood, bodily fluids, or other potentially infectious materials. 
• While exposure risk is minimal, employees are expected to follow organizational safety policies and report any potential exposure incidents immediately. 
• This role requires compliance with HIPAA and all confidentiality standards related to patient, donor, employee, and organizational information.  Employees must safeguard all confidential information and disclose it only as permitted by law and organizational policy.   

Other:  

Southwest Transplant Alliance maintains a policy of nondiscrimination with employees and applicants for employment. No aspect of employment will be influenced in any manner by race, color, religion, sex, age, national origin, physical or mental disability, genetics, sexual orientation, gender identity, gender expression, or any other basis prohibited by statute.  In addition to federal law requirements, STA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the STA has staff. 

Disclaimer:   

This job description is intended to describe the general nature and level of work performed.  It is not an exhaustive list of responsibilities, duties, or skills required. Job duties may change at any time with or without notice.  Nothing in this description constitutes a contract of employment, and employment remains at-will.