Senior Accounting Technician (Lead)

Summary

This position is assigned to the Support Services Office; FFR Division, Navy Region Hawaii; CNIC; Non appropriated Fund (NAF) Regional Accounting Office; JBPHH, HI. The purpose of this position is to examine, verify, and maintain complex accounting transactions which involve a number of different programs, extensive subdivisions of accounts. The incumbent acts as the Lead for the assigned section and serves as a liaison between serviced organizations and higher headquarters.

Duties

In order to qualify for this position, resumes must provide sufficient experience and/or education, knowledge, skills, and ability to perform the duties of the position. Applicant resumes are the key means for evaluating skills, knowledge, and abilities as they relate to this position therefore, applicants are encouraged to be clear and specific when describing experience.
Duties include but are not limited to:

• Receives, reviews, and classifies a variety of complex accounting documents/transactions such as systems with extensive subdivision of accounts, frequent and varied adjustments to accounts, and a number of different programs.
• Processes accounting transactions for a wide variety of functions including obligations, accrued expenditures, disbursements, appropriation refunds, reimbursable orders, expenditure vouchers, and rejected transactions.
• Conducts detailed examination of transactions, researches for required information, and classifies accounting data for assigned accounts. Verifies source documents for accuracy determines necessary accounting transactions, and codes transactions.
• Prepares and ensures sufficient funds have been obligated and totals are correct. Verifies mathematical accuracy of transactions by comparison to the ledger.
• Corrects invalid or incorrect entries. Advises supervisor of unusual situations/problems encountered, recommending appropriate solutions that could result in changes in processing procedures.
• Reviews files to ensure actions meet suspense dates. Serves as a liaison between installation activities/employees and higher headquarters.
• Verifies accuracy and completeness of accounting data within established time frames.
• Codes and processes accounting transactions in accordance with agency instructions, policies, and accepted practices.
• Posts, maintains, controls, and reconciles accounting transactions and records for multiple accounts.
• Reviews and maintains complex accounting transactions (e.g., reconciling accounts in the SAP accounting system involving extensive subdivision of accounts, frequent and varied adjustments to accounts, or extensive balancing and reconciling of detailed summary accounts).
• Posts general ledger accounts from original documents received.
• Reviews, examines, verifies, and analyzes a variety of documents for validity and accuracy (e.g., purchase orders, invoices, vouchers, property records, income sources and electronically transmitted point of sale transactions).
• Verifies transfer summaries, payroll summaries, daily activity report summaries, general journal vouchers, accrual journal vouchers, and inventory summaries.
• Certifies fund availability to cover all commitments and obligations and certifies vouchers for payments in accordance with the Prompt Payment Act.
• Verifies purchase orders and invoices with checks for agreement and accuracy prior to paying vendors. Prepares checks and collection vouchers.
• Reconciles subsidiary ledgers to general ledgers for accounts having a variety of transactions Researches and determines cause of discrepancies, and initiates necessary adjustments.
• Prepares financial documents (e.g., work papers, balance sheets, financial statements, etc.) Abstracts data from reports/statements to reflect financial condition and operating results and presents data in the form of prescribed statements/reports. Determines account discrepancies and initiates adjustments.
• Performs adjustments to ensure balance are in agreement withing the reconciliation period. Prepares financial documents with accuracy and timeliness.
• Analyzes and examines accounting data and accounts to resolve nonstandard transactions complaints, or discrepancies. Utilizes extensive knowledge of accounting procedures and techniques to verify specialized ledgers and SAP accounting data.
• Maintains and reconciles budget and accounting records while implementing standard accrual accounting principles.
• Records consist of various journals and general ledgers, including numerous asset accounts liability accounts, inventory, and operating accounts. Reconciles asset and liability accounts subsidiary ledgers with general ledger. Prepares necessary adjustments. Monitors fund balances and maintains records ensuring funds are managed within allowable constraints.
• Researches problems or errors that require reconciling and reconstructing incomplete information. Develops, interprets, and provides explanations of comparative data, ratios, trends, etc., to reflect relationships between specified accounts, different time periods, and costs of different operations. Identifies significant changes in account balances and the actions that caused the changes.
• Prepares worksheets/reports reflecting the examinations made, discrepancies noted, and the corrective entries required to adjust the account.

Requirements

Conditions of employment

• Must pass all applicable records and background check.
• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
• Must provide proof of U.S. Citizenship or U.S. National
• Must have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds
• You must go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9
• Starting May 7, 2025, non-affiliated individuals requesting access will need a REAL ID-compliant driver's license or another acceptable form of identification to access CNRH Installations. (review required documents section for more information.)

Qualifications

Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.To be qualified for this position, candidates must possess the required specialized experience. Specialized experience is defined as: 2-years specialized experience in the field of accounting. A qualified candidate possesses the following:

• Knowledge of accounting procedures and techniques that enables incumbent to understand and work with a total accounting system which involves different programs that generate a large variety of transactions.
• Skill in applying extensive and diverse accounting regulations, operations, and procedures governing a wide variety of types of related transactions to resolve nonstandard transactions, complaints, or discrepancies, provide ad vice, or perform other work that requires authoritative procedural knowledge.
• Skill in the use of general ledger and subsidiary accounts in an account structure requiring a number of asset and liability control accounts and considerable subdivision of accounts.
• Knowledge of and ability to analyze the interrelationship of accounts that are affected by varied transactions to monitor accounts and effects on the overall system of ledgers.
• Skill in applying knowledge of accounting terminology and procedures to enter, modify retrieve, correct, and delete information in the computerized accounting and general ledger system as well as to trace discrepancies and resolve problems.
• Knowledge of procurement documents and how the actions affect the accounting process during the flow through the system (e.g., purchase orders, calls against BP As, consignment agreements, service contracts, entertainment contracts, credit cards, etc.).
• Knowledge of Windows, Word for Windows, and Excel in order to perform a substantia range of functions. The functions include generating tables of contents, importing graphs or databases, creating glossaries, aligning multiple columns, automatically printing documen identification or other notations at the top or bottom of each page, and creating form letters and automatically merging these with mailing lists.
• Knowledge of standard office equipment, such as electric/electronic typewriters, copiers fax machines, and oftice automation systems, to perform a substantial range of office automation support.

Education

An associate's degree in accounting, Finance, Business Administration, or in a field directly related is required.

OR
Combination of Education and Experience: A combination of education and experience that provided the applicant with knowledge of one or more of the fields equivalent to an associate's degree in the field.

OR
Experience: Two years of appropriate experience that demonstrated that the applicant has acquired knowledge of one or more of the fields equivalent to an associates degree in the field.

Additional information

Major Duties and Responsibilities Continued

• Resolves problems as a result of regulatory, procedural, or system changes and their impact on local operations and systems. Maintains files pertaining to financial records and accounting. Assists in updating procedures and application of procedural changes, Monitors fund balances ensuring there are no violations of public law.
• Prepares accurate worksheets/reports reflecting discrepancies and promptly takes corrective action. Analyzes and examines accounting data for proper maintenance of accounts.
• Posts balance to the general ledger and balances all journals and subsidiary ledgers and closes accounts. Prepares reports and performs other miscellaneous technical tasks in support of accounting functions that includes operating statements, balance sheets, and other month end financial statements. Enters data and prepares monthly budget to actual, performance reports.
• Prepares monthly reports, correspondence, and follows-up on flagged documents (e.g., inactive, un-liquidated obligations, etc.).
• Prepares required forms data into the SAP computerized system. Assists in following up on dormant funds and or enters reconciliation. Assists in the maintenance of internal control program requirements to protect against fraud, waste, and abuse.
• Prepares draft memoranda or letters responding to correspondence of a non-routine nature explaining various aspects of accounting and providing detailed and technical explanations of accounting discrepancies or procedural or reporting requirements. Prepares reports and correspondence relating to accounting issues Enters data into the automated system with accuracy and timeliness.
• Provides customer service for vendors, resource advisors, financial analysts, and other external and internal customers.
• Checks records/files in automated accounting systems or status of payments and payment dates and follows up as necessary. Responds to customer inquiries, either orally or in writing.
• Provides information on accounting transactions as well as explanation on all accounting procedures.
• Acts as the Lead and assists lower graded technicians in solving problems and trins employees on new information and updates.
• Follows up on status of payments. Furnishes accurate and courteous responses to customer.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.