Senior Accounting Clerk

SUMMARY

The position of Senior Accounting Clerk is responsible for regularly supporting the Assistant Controller and CFO (as needed), ensures the smooth and efficient operation of a number of accounting duties; reconcile all asset and liability accounts for the holding company; processes accounts payable transactions; balances the Federal Reserve account; performs correspondent account reconciliations; maintains records of fixed assets and prepaids including the recording of depreciation and amortization; performs other duties associated with the Bank’s general ledger including assigned certifications, Board reports. Assist in the wire function as needed. This employee must maintain compliance with audit, internal controls, security, BSA, CTR standards.

ESSENTIAL DUTIES

1. Reconciles Fed Reserve and PCBB accounts on a daily basis. Clears all items on a daily basis, research all outstanding items
2. Records all fixed assets and prepaids on system and records monthly depreciation and amortization.
3. Records investment income, purchases, sells, and calls as needed. Prepares monthly investment portfolio reconciliation.
4. Assists Assistant Controller with monthly board reporting and other financial reporting as needed.
5. Prepares certain monthly certification packages.
6. Verifies and processes transactions on the Fedline terminal ensuring accuracy and completeness, transfers funds for investment in accordance with Bank policies and issues the daily cash position report.
7. Reconciles accounts payable bank account daily, as needed.
8. Preparation of monthly tax provisoin and supporting schedules.
9. As needed, determines accounts payable invoices to be paid weekly, inputs invoices to accounts payable system, prepare and mails checks, and research any outstanding invoice with vendor.
10. Responds to inquires, telephone calls, referring customers to the appropriate department of person; exhibits the necessary follow through with customer and/or staff involved.
11. Consistently applies sound decision-making techniques pertaining to inquires, approvals, requests as they apply to existing policies and procedures; uses these instances as learning tools for employee development.
12. Other duties as assigned by management.

SECONDARY DUTIES

The position of Senior Accounting Clerk performs duties specific to the position and other functions as assigned.

SUPERVISORY RESPONSIBILITY

The position of Senior Accounting Clerk is not responsible for the supervision of any employee(s), however the incumbent is required to provide leadership, training and support to less experienced staff members.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. 

The environment for this position is an open office that is mostly clean and comfortable. The employee is in a non-confined office-type setting in which he or she is free to move about at will. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. 

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate. 

The employee may operate any or all of the following: telephone, copy and fax machines, adding machine (calculator), scanner, encoder, money counter, credit card terminal, typewriter, computer terminal, personal computer and related printers.

MENTAL DEMANDS

The incumbent in this position must be able to accommodate to reading documents or instruments, detailed work, problem solving, customer contact, reasoning, math, language, presentations, verbal and written communication, analytical reasoning, stress, multiple concurrent tasks, and constant interruptions.

POSITION REQUIREMENTS

These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position. The requirements listed below are representative of the knowledge, skill and/or ability required to perform the position in a satisfactory manner. Individual abilities may result in some deviation from these guidelines.

• Bachelors’ degree (BS) and one (1) or more years of related experience; or the equivalent combination of education and experience. Work related experience should consist of a financial institution and/or customer service background. Educational experience, through in-house training sessions, formal school or financial industry related curriculum, should be business or financial industry related.
• Working knowledge of Microsoft Office.
• Intermediate experience, knowledge and training in branch operation activities, terminology and products and services.
• Intermediate knowledge of related state and federal banking compliance regulations, Bank operational policies and procedures, and the Bank’s products and services.
• Ability to read, analyze and interpret general business periodicals, professional journals, and technical procedures.
• Skilled in computer terminal and personal computer operation; word processing, spreadsheet and accounting software programs. Knowledge of Banktel A/P System and Fiserv Precision general ledger.
• Intermediate typing skills to meet production needs of the position.
• Basic math skills; calculate interest and balance accounts; add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals; locate routine mathematical errors; count currency, coin and negotiable instruments in a timely manner.
• Basic loan product knowledge.
• Effective oral, written and interpersonal communication skills with the ability to apply common sense to carry out instructions, interpret documents, understand procedures, write reports and correspondence, speak clearly to customers and employees.
• Ability to deal with difficult problems involving multiple facets and variables in non-standardized situations.
• Effective organizational and time management skills.
• Ability to work with minimal supervision while performing duties.
• Current California driver’s license and a vehicle with appropriate insurance coverage if required to drive in the course of performing assigned duties and responsibilities.

The incumbent must be able to perform this position safely, without endangering the health or safety to himself or herself or others.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will posses the skills aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.