Senior Accountant

SUMMARY:

This position is primarily responsible for preparing month-end and annual journal entries, reconciliations and reviewing and providing support for the bi-weekly payroll process. This position also prepares financial spreadsheets and reports as requested. This employee will provide support for grants management tracking, invoicing, and reporting. The employee is also responsible for sorting and filing paperwork.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Core duties and responsibilities include the following. Other duties may be assigned.

Prepares and posts journal entries to the General Ledger for accounts receivable, revenue, cash receipts, accounts payable, cash disbursements, payroll, accruals, prepaid expenses, depreciation and adjusting entries as needed.

Performs monthly reconciliation of general ledger accounts and bank reconciliations.

Responsible for review and providing backup support to Staff Accountant in processing the bi-weekly payroll, including verifying hours, wages and deductions via the payroll processing service; maintaining employee deductions in the payroll system, processes manual checks and salary advances; monitoring and maintaining the system, including attending training and meeting with software vendor, annual open enrollment support, and creating reports as requested.

Responsible for company credit card reconciliation.

Provides support to grants accountant – including (1) setting up new grants in the accounting system and payroll spreadsheets; (2) preparing monthly reports of expenses and revenue items for grant-related activity; (3) tracking actual grant income and expenses versus pre-approved grant budgets by grant job code; (4) attending grant meetings and keep grant book and files up-to-date; (5) providing support so that timely invoices are processed to grant funders; (6) assisting with the tracking of gift cards, bus tokens and other items as required.

Responsible for preparing and filing annual 1099s for vendors. Providing backup support with the accounts payable process, completing weekly cash requirements and backup support for check runs. Assists in entering accounts payable and EFTs. Following internal policy requirements.

Maintains required records, reports and files in an organized manner.

Maintains storage of previous years of financial documents, including off site storage.

Assists in preparation of the annual budget and annual audit.

Assists in annual review of Financial Policy and Procedures.

Resolves accounting discrepancies and irregularities and ensures all financial reporting deadlines are met.

Ensures financial records are maintained in compliance with Generally Accepted Accounting Principles and NACC’s approved policies and procedures.

Performs other duties as directed.

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities.

COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following competencies:

Intellectual

§ Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data.

§ Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Uses reason even when dealing with emotional topics.

§ Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

Interpersonal

§ Customer Service – Manages difficult or emotional customer situations; Responds to requests for service and assistance.

§ Interpersonal Skills – Maintains confidentiality.

§ Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

§ Written Communication – Presents numerical data effectively.

§ Teamwork – Gives and welcomes feedback; Supports everyone's efforts to succeed.

Organization

§ Cost Consciousness - Works within approved budget; Develops and implements cost saving measures.

§ Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.

§ Organizational Support - Follows policies and procedures.

Self-Management

§ Judgment - Displays willingness to make decisions; Includes appropriate people in decision-making process.

§ Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

§ Quality - Demonstrates accuracy and thoroughness; Monitors own work to ensure quality.

§ Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

Bachelor’s degree (B. A.) from a four-year college or university and two to four years related experience and/or training.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information to top management, public groups, and/or boards of directors.

MATHEMATICAL SKILLS:

Ability to work with mathematical concepts such as probability, statistical inference, fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

COMPUTER SKILLS:

To perform this job successfully, an individual should have knowledge of: Accounting Software (Sage); Internet Software; Payroll Systems; Spreadsheet Software (Excel); Human Resource Systems; Electronic Mail Software (Outlook); and Presentation software (PowerPoint).

OTHER QUALIFICATIONS:

§ Experience in non-for-profit sector.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to walk. The employee is occasionally required to stand.

The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate