About the Role

Key Responsibilities

Accounts Payable

• Review vendor invoices and employee expenses for proper approvals, account coding, project allocation, and supporting documentation.
• Enter invoices and expenses as needed and assist with payment processing.
• Reconcile vendor statements and resolve discrepancies.
• Identify outstanding liabilities and prepare month-end accruals.

Payroll

• Review timesheets, payroll changes, earnings, deductions, benefits, and reimbursements for accuracy.
• Coordinate with Human Resources and managers to resolve missing approvals and payroll discrepancies.
• Submit payroll within established deadlines.
• Prepare payroll journal entries and reconcile payroll and benefit-related accounts.
• Support accurate labor distribution and compliance with company timekeeping procedures.

Government Contract Billing

• Prepare and review invoices for cost-reimbursable, time-and-materials, and firm-fixed-price contracts in accordance with contract terms and billing requirements.
• Validate labor, indirect rates, subcontractor costs, travel, and other direct costs against supporting records.
• Monitor contract funding, billing limits, unbilled receivables, and invoice status; promptly identify and resolve discrepancies.
• Coordinate with Program Managers and customers to address billing questions and support timely collections.
• Maintain complete, organized billing documentation.

Month End Close

• Prepare journal entries, accruals, prepaid expense schedules, and balance sheet reconciliations.
• Assist with cash, accounts payable, accounts receivable, payroll, and intercompany reconciliations.
• Review general ledger activity and investigate unusual balances or coding errors.
• Support project accounting, indirect cost reporting, and financial statement preparation.
• Complete assigned close activities accurately and on schedule.

Audit and Compliance Support

• Prepare schedules and supporting documentation for external financial audits and government contract reviews.
• Respond to auditor requests and help resolve outstanding items.
• Support incurred cost submissions and other GovCon reporting requirements, as applicable.
• Maintain documentation supporting GAAP, applicable FAR requirements, and company accounting policies.
• Identify opportunities to improve procedures, reconciliations, and internal controls.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field, or equivalent relevant experience.
• Five or more years of progressive accounting experience, including government contracting accounting.
• Experience preparing or reviewing government contract invoices.
• Working knowledge of GAAP, contract types, indirect rates, allowable and unallowable costs, and applicable FAR cost principles.
• Experience with accounts payable, payroll review, month-end close, and account reconciliations.
• Strong Excel skills, including lookup functions, pivot tables, and reconciliation tools.
• Ability to manage deadlines, investigate discrepancies, and communicate clearly across departments.
• Strong attention to detail and discretion when handling confidential financial and employee information.

Preferred Qualifications

• Experience with Unanet, Deltek Costpoint, or another government contracting ERP.
• Experience with Paycor or a comparable payroll platform.
• Experience supporting external audits, DCAA reviews, or incurred cost submissions.