Senior Accountant - Grants

TITLE: Senior  Accountant, Grants 

REPORTS TO: Associate Director of Accounting – Grants/Contracts  

DEPARTMENT: Accounting 

STATUS: Regular, Full-Time

FLSA STATUS: Exempt 

WAGE RANGE: $95,347 - $103,760/year

GRANT FUNDED: No 

UNION POSITION: Yes 

LOCATION: 145 Taylor Street, San Francisco CA 94102 

SCHEDULE: Hybrid work arrangement with in-office presence determined by management and business needs, including meetings and travel requirements.   

SUMMARY 

The Senior Accountant will play a pivotal role in budgeting, accounting, and reporting operations of contracts and grants. They will be responsible for preparing accurate billing and financial reporting for all contracts and grants managed by TNDC. They will be responsible for preparing all general ledger transactions and providing associated support for these entries. 

The position reports to the Associate Director of Accounting – Grants/Contracts. 

ESSENTIAL DUTIES

Grant and Contract Budgeting: 

• Collaborate with program managers and stakeholders to develop detailed budgets for grants and contracts. 

• Support program and fund development staff working on grant applications. 

• Track budgetary guidelines and regulatory requirements. 

Grant and Contract Tracking: 

• Prepare grant summaries for all incoming grants to accurately identify and document accounting treatment. 

• Track grant and contract expenses to ensure accurate and timely recording of financial transactions. 

• Monitor expenses against approved budgets and identify discrepancies or variances. 

• Process and maintain budget revisions, re-appropriations, and amendments with the program manager and director. 

• Provide monthly reporting to the program manager and director. 

Billing and Invoicing: 

• Review and ensure proper approvals for invoices, purchase orders, direct expenses, salary allocations, and travel/operational costs charged to contracts or grants. 

• Prepare and submit billing and invoicing documentation to funding agencies as required. 

• Maintain contract lifecycle records in CCSF systems 

• Follow compliance with billing guidelines and deadlines for each grant and contract. 

• Address inquiries related to billing and invoicing from funding agencies and internal stakeholders. 

• Track receivables; ensure timely collection and reconcile payments. 

Month End Close: 

• Prepare estimated and actual grant revenue accruals. 

• Prepare entries for all recipients of donations and grant payments. 

• Prepare reconciliations for all contribution related accounts. 

Compliance and Audit: 

• Support compliance with all applicable regulations, guidelines, and contractual requirements. 

• Monitor subrecipient compliance (financial capacity, reporting, audit requirements). 

• Maintain audit-ready documentation. 

• Support internal and external audits related to grants and contracts.

Process Improvement: 

• Support implementation of process optimization and efficiency enhancements in grant and contract accounting. 

• Work with program managers, department leadership, contractors, and external agencies. 

• Support implementation of best practices and standard operating procedures to streamline financial processes. 

REQUIRED SKILLS 

• Grant accounting and grant management skills. 

• Strong experience with an accounting team. 

• Strong communication skills both written and verbal. 

• Ability to interface effectively with cross functional, management, and staff. 

• Ability to manage multiple responsibilities simultaneously in fast paced, growth environment. 

• Strong quantitative, analytical, and problem-solving skills. 

• Ability, willingness, and sensitivity to work with a diverse, low-income population. 

• Dependability, initiative, and follow-through. 

PHYSICAL REQUIREMENTS 

• Ability to work at a desk in a stationary (standing and/or seated) position for most of the workday. 

• Ability to work on a computer that requires the constant use of hands fingers and wrists for most of the workday. 

• Ability to lift or move objects weighing less than or equal to 25 pounds without assistance. 

MINIMUM QUALIFICATIONS 

• Bachelor’s degree in accounting or finance. 

• Knowledge of Generally Accepted Accounting Principles for not-for-profit contracts and grants. 

• At least three years of experience in accounting functions including not-for- profit experience. 

• Advanced Excel proficiency with strong experience using formulas for accounting reconciliation, reporting, and data analysis. 

• Knowledge of Microsoft Office Suite of applications. 

PREFERRED QUALIFICATIONS 

• Certified Public Accountant 

• Advanced knowledge of Yardi accounting software 

• Single audit preparation 

Tenderloin Neighborhood Development Corporation is an Equal Opportunity Employer. 

In compliance with the San Francisco Fair Chance Ordinance (August 13, 2014),  all qualified applicants with criminal histories will be considered for the position.