Senior Accountant

POSITION SUMMARY:

Under the direction of the Accounting Manager, the Senior Accountant will be responsible for the month-end close process and ensuring all financial transactions are recorded accurately and in a timely manner in accordance with GAAP.  This position will play a critical role in guiding other finance staff in accounting principles, internal controls, and related matters.  The Senior Accountant will prepare financial reports and work with internal and external stakeholders.  

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Under the direction of the Accounting Manager, leads month end closing process ensuring all financial activity is accounted for in a timely and accurate manner.
• Records cash deposits based on nature of the payments, working closely with grants management, development, billing, and pharmacy to obtain and understand deposit details.
• Ensures fixed assets are accounted for in accordance with the organization’s capitalization policies and maintains all fixed asset records.
• Manages depreciation schedules ensuring that depreciation is calculated properly and in a timely manner.
• Manages schedule of leases ensuring that all lease transactions are accounted for in compliance with ASC 842.  
• Maintains and updates cost allocation plans.
• Ensures all shared costs are properly allocated on a monthly basis. 
• Works with other members of the finance team to ensure that all revenue and expenses are either recorded or accrued in the proper period prior to the month-end close.
• Prepares and records monthly patient revenue entries, including bad debt and contractual allowances. 
• Reconciles patient revenue payments against patient accounts receivable.
• Prepares and records monthly pharmacy revenue and expense entries, including cost of goods sold.
• Reconciles all balance sheet accounts, monthly, ensuring balances are accurate and any discrepancies are resolved prior to month-end close.
• Participates in external audits and prepares any necessary schedules or work papers.
• Works with Accounting Manager and independent auditors to complete annual IRS Form 990.  
• Prepares monthly budget to actual reports for internal stakeholders by grant, program, department, location, etc.
• Works closely with the Accounting Manager, Director of Finance, and Chief Financial Officer to prepare the organization’s annual operating budget, including ensuring it is loaded into the accounting system.
• Monitors contract pharmacy receivables and works with pharmacy team to ensure timely collections. 
• Prepares monthly, quarterly, and annual financial reports, including Medi-Cal reconciliation reports, Medicare cost reports, HCAI utilization reports, and UDS reports. 
• Provides analytical support to internal management teams including development of internal management reporting capabilities.
• Assists Department leads in developing internal budgets, projections and forecasts.

OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.

Training and Experience:

• Bachelor’s degree in accounting or finance, from an accredited college, required.
• Master’s degree in accounting or finance or CPA, preferred.
• A minimum of 5 years of accounting experience, preferably in a healthcare setting, FQHC, or non-profit organization, required.
• Experience with MIP Fund Accounting software, preferred. 
• Experience with electronic medical records systems, preferred.
• Proficiency in Microsoft Office.
• Advanced skills in Microsoft Excel.

Knowledge of:

• Generally accepted accounting principles
• Fund accounting concepts
• Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
• Federal Procurement Requirements

Ability to:

• Manage complex assignments with minimal supervision.
• Meet tight deadlines regularly and consistently.
• Prioritize deadlines across multiple projects simultaneously.
• Handle highly confidential and sensitive information with trustworthiness.
• Solve complex problems.
• Conduct financial analysis.
• Exercise judgment and make independent decisions.
• Complete tasks with a strong attention to detail.
• Work independently and within a team environment.
• Understand and interpret complex financial transactions. 
• Communicate effectively, persuasively, and professionally both verbally and in writing with stakeholders, internally and externally. 
• Work independently and effectively under pressure and follow complex directions. 
• Proactively follow-up on assignments, exhibits initiative, self-motivation, and a strong work ethic.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS: 

This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.

SPECIAL REQUIREMENTS:

Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes.

COVID vaccination and booster required or medical/religious exemption.

APLA Health is an EEO Employer.