Secretary/Bookkeeper

Pay Grade:  61 ($2,785.00 - $3,097.00)

Secretary/Bookkeeper

Job Description

School Level

General Statement of Job:

The Secretary/Bookkeeper is responsible for assisting the Principal as needed.  The school bookkeeper is responsible for being familiar with and complying with applicable law and board policy; keeping a complete record of all monies in his or her charge, following the procedures required by the finance officer; making deposits daily and performing other duties as assigned by the principal.  The school secretary is responsible for obtaining substitutes and entering all payroll for his or her school, handling payroll issues, and entering purchase orders.  

Specific Duties and Responsibilities:

• Substitutes
• Payroll – Speed/TACS
• Purchase Orders
• Receive all monies, prepare deposits, travel to bank 
• Process invoices for payment
• Write checks
• Reconciling bank statement
• Handling NSF checks
• Internal Advances
• Maintain inventory of pre-numbered tickets and receipt books
• Any accounting responsibilities as required by the Finance Officer or Principal
• Any secretarial responsibilities as required by the Principal
• Compile and place all orders for school and teachers
• Maintain copiers
• Travel reimbursement for staff members
• Year-End procedures for finance officer and auditors

Additional Job Functions or Assigned Tasks:

• Compile Staff Handbook
• Compile Substitute Handbook
• Maintain key inventory
• Organize and plan Staff Appreciation Week
• Organize end of year and beginning of year luncheons
• Assist with organizing proctors for testing
• Backup for Receptionist as needed
• Notary
• Enter maintenance work orders

Minimum Training and Experience:

• High School diploma with Associate’s Degree preferred; general office experience

Minimum Qualifications or Standards Required to Perform Essential Job Functions:

• Good knowledge of Microsoft Word and Excel
• Ability to communicate Ability to sit, walk, stand, lift, and push
• Ability to multi-task

Other Requirements:

• An example:  Must maintain an acceptable attendance record and be punctual

DISCLAIMER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees of this job.