Sales & Use Tax Analyst

About Us

The Freeman Company is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’s largest network of experts, The Freeman Company's insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 99-year legacy in event management as well as new technologies to deliver moments that matter.

Summary

The Sales & Use Tax Analyst supports multi-state indirect tax compliance, audit management, and tax technology processes across Freeman's operating entities. Working within SAP, Vertex O, and related financial systems, this role ensures accurate tax determination, minimizes tax exposure, and supports operational excellence through data analysis, process improvement, and cross-functional partnership.

This position will support our Tax team.  It is eligible to work a hybrid schedule, generally requiring work in-office and/or show-site 2-3 days per week.  This position is based out of our North Dallas office in Dallas, TX.

Essential Duties & Responsibilities

• Taxability & research. Analyze sales and purchase transactions in SAP and Vertex O to determine proper taxability and conduct tax research.
• Audit & M&A support. Support audits, appeals, and newly acquired-entity integration by gathering documentation, responding to information requests, and preparing workpapers, position memos, and taxability mapping.
• Reconciliation & reporting. Reconcile tax accounts and resolve variances between source systems (SAP, NetSuite) and tax engines (Vertex, Avalara); prepare monthly, quarterly, and annual reporting deliverables.
• Analytics & process improvement. Use Excel, Alteryx, and AI tools to support audits, filings, and process improvement; identify sales/use tax savings opportunities and reduce exposure and compliance risk.
• Vertex & exemptions. Assist the Senior Tax Analyst with Vertex taxability, parts mapping, and exemption-certificate configuration; serve as primary contact to the third-party certificate provider for escalations and complex certificates.
• Payments. Perform monthly bank reconciliation of tax payments against the filing calendar and coordinate timely delivery of the payment upload file to Accounts Payable to avoid penalties.
• Business licenses. Track and manage the business license renewal calendar across all entities and jurisdictions, submitting renewals before expiration (~8–12 hours/month, heavier during concentrated renewal cycles).
• Procurement & budget. Set up purchase orders in Coupa and assist with vendor budget analysis and reconciliation.
• Correspondence. Review incoming mail and monitor the corporate tax and Sales Tax Review inboxes daily, escalating time-sensitive notices without delay.
• Customer service & training. Respond promptly to business-unit and customer inquiries on taxability and exemption applicability; help develop and deliver tax training for AR, AP, Sales, and Procurement.
• Analytics & process improvement. Use Excel, Alteryx, and AI-enabled tools to support audits, filings, and process improvement; identify sales/use tax savings opportunities and reduce exposure and compliance risk.

Education & Experience

• Associate’s degree in Accounting or Finance with 1–3 years of multi-state Sales & Use Tax compliance experience is preferred.  High School Diploma or Equivalent with relevant work experience is required.
• Hands-on experience with Vertex O (or comparable engine such as Avalara) and ERP systems (SAP, NetSuite) for tax determination, reporting, and reconciliation.
• Demonstrated experience preparing/reconciling multi-state returns, coordinating with exemption-certificate providers, and supporting audit defense. 
• Strong analytical, organizational, communication, and problem-solving skills. Proficient in Microsoft Office (especially Excel).  Canadian GST/HST/PST/QST knowledge a plus.
• Experience working with cross-functional teams including Accounts Payable, Accounts Receivable, and Finance.

What We Offer

The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially.  These are a handful of the types of programs and benefits our full-time people may be eligible for.  There may be some variances in specific benefits across regions.

• Medical, Dental, Vision Insurance
• Tuition Reimbursement
• Paid Parental Leave
• Life, Accident and Disability
• Retirement with Company Match
• Paid Time Off

Diversity Commitment

At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

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