Summary

The Sales Accounting Specialist is responsible for maintaining the accuracy and integrity of sales-related financial records, manufacturer account reconciliations, inventory and rental reporting, timely processing of transactions, and compliance with company procedures.

Essential Functions

Accounting and Reconciliation:

• Reconcile primary manufacturer accounts, research and resolve discrepancies in a timely manner.
• Perform regular stock checks and inventory audits to verify accuracy of inventory records.
• Investigate and reconcile inventory variances ensuring adjustments are properly documented and reported.
• Maintain accurate warranty for In Stock Units.

Rental Accounting and Reporting:

• Conduct periodic rental report audits to ensure compliance with Dealer Agreement requirements.
• Maintain rental classifications to support accurate reporting and financial records. 
• Assist rental personnel with rental reporting, resolving discrepancies, and addressing rental questions.

Sales Administration:

• Process dealer transfers, ensuring transactions are accurately recorded and supporting documentation is complete.
• Assist with the processing of direct sales including related accounting entries, documentation, and reporting. 
• Collaborate with sales personnel to resolve transaction discrepancies.

General Responsibilities

• Maintain organized and accurate records in accordance with company policy and procedures.
• Provide support to all sales accounting personnel and Corporate Receptionist as needed. 
• Assist with special projects and other duties assigned and directed by corporate management within the framework of Murphy Tractor and Equipment Company’s objectives.

Knowledge/Skills/Abilities

• Strong attention to detail and commitment to accuracy.
• Excellent organizational, analytical, and problem-solving skills.
• Proficiency in Microsoft Office, particularly Excel.
• Ability to manage multiple priorities and meet established deadlines.
• Effective written and verbal communication skills.
• Ability to work independently while contributing to a collaborative team environment.
• Strong social perspectives and awareness of other reactions and understanding why they react as they do.
• Able to handle sensitive and difficult situations with tact and diplomacy.
• Energetic, forward thinking and creative with high ethical standards and an appropriate professional image.
• Maintains confidentiality in oral and written communications.
• Stay focused under pressure.
• Complete required documentation and reports in a timely manner.
• Able to see the merits of other’s perspectives.
• Demonstrates openness to new procedures, technology and structure.
• Time management and accountability.

Physical Requirements and Work Schedule

Employees must be able to do occasional lifting of up to 30 lbs.

Education/Work Experience

Previous experience in accounting, inventory control, sales administration, or related field preferred.