Accounting Specialist

To be considered for this role, please call 866-996-6549 and follow the step-by-step instructions outlined by our Co-Founder and Managing Partner. In addition, please complete your application here. You will be evaluated and vetted based on your ability to follow instructions. We look forward to hearing from you! 

About:

The Accounting Specialist supports the firm's day-to-day accounting operations by managing accounts payable, accounts receivable, and financial recordkeeping. This position is responsible for maintaining accurate financial data, processing financial transactions, and supporting the Accounting Manager with monthly reporting and accounting activities. The role also ensures timely processing of firm disbursements, deposits, and vendor payments while maintaining compliance with firm policies and accounting standards. 

Responsibilities:

• Process accounts payable and accounts receivable accurately and timely in accordance with firm policies and procedures.  

• Review, process, and code firm expenses, ensuring accurate allocation and reporting.  

• Update and maintain QuickBooks accounts and financial records.  

• Generate cost reports by gathering and reviewing case-related expenses, verifying supporting documentation, reconciling discrepancies, and providing accurate reports to attorneys and internal stakeholders to support settlement disbursements and financial reporting. 

• Create checks in QuickBooks and enter disbursements in Litify.  

• Process operating and IOLTA deposits accurately and timely.  

• Maintain subsidiary accounts by verifying, allocating, posting, and reconciling transactions.  

• Reconcile financial records and resolve account discrepancies as needed.  

• Maintain accurate historical financial records and supporting documentation.  

• Assist the Finance Director with month-end close and monthly financial reporting.  

• Ensure compliance with federal, state, and local financial regulations and firm policies.  

• Respond promptly and professionally to inquiries from vendors and internal stakeholders regarding payments, invoices, and financial transactions.  

• Collaborate with internal departments to obtain required approvals and supporting documentation.  

• Assist with other accounting and administrative duties as assigned.  

Qualifications:

• Bachelor’s Degree or equivalent work experience.   

• Excellent organizational skills and attention to detail to maintain accurate and comprehensive records.  

• Superior verbal and written communication skills.   

• Professional demeanor with a strong emphasis on providing outstanding customer service.   

• Ability to maintain confidentiality  

• Exemplifies Chaffin Luhana LLP’s Core Values of Doing Good by Doing Right ™: Results Driven, Excellence Without Paralysis, Compassionate and Authentic, In It Together, and Innovative Growth.   

• Adheres to all government and industry regulations, including settlement disbursements and the protection of regulated sensitive data.   

• Exceptional communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.   

• Problem-solving mindset, with the ability to identify process improvements and implement solutions.   

• Maintain confidentiality of all Confidential Information of clients and of the company.   

• Excellent analytical skills, with a keen eye for detail and a commitment to accuracy.   

• Excellent interpersonal skills, organizational skills, and time management skills.   

• Ability to handle frequent pressures, time deadlines, and multi-task.  

Benefits:

Financial Benefits  

• 401k Contributions: The firm offers a discretionary match up to 5%. This includes a 100% match on the first 3% of contributions and a 50% match on the next 2%, based on annual compensation.  

• Charitable Donations: The Chaffin Luhana Foundation makes an annual donation to a charity of each team member’s choice.   

Healthcare Benefits  

• Medical Insurance: $600  toward monthly health premiums for team members or their families. Team members pay just $1.  

• Dental Insurance: Full coverage, with only a $1 monthly contribution from the team member.   

• Vision Insurance: Full coverage, with only a $1 monthly contribution from the team member.   

• Health Reimbursement Account (HRA): Team members receive a $1,000 contribution from the firm in their HRA account if enrolled in the PPO health plan.  

• Family / Dependent Care (DCR): Team members can contribute up to $7,500 pre-tax for dependent care.   

• Flex Spending Account (FSA): Team members can contribute up to $1,000 pre-tax for medical expenses.  

Commuter Benefits  

• Tax-free Transit Commute (TRN): Team members can contribute up to $340 per month pre-tax toward transit tickets.   

• Discounted Parking (PKG): Team members can contribute up to $340 per month pre-tax toward parking.  

Time Off to Recharge & Renew  

• Paid Time Off (PTO): 15 PTO days per year, increasing to 20 days after 3 years with the firm.   

• Sick Days: 3 paid sick days per year.   

• Celebrate the Holidays: Office is closed for 10 public holidays.  

• Office Closure: Office is typically closed between Christmas and New Year’s Day.  

Culture & Development of Team  

• Casual Dress: Enjoy our business casual dress code.   

• Enhance Your Skills: Up to $500 annually for continued education or training.   

• Learn How You’re Wired: Take a Kolbe Assessment to learn your instinctive method of operation.   

• Time Management: Time management luncheons with senior leadership to elevate team and organizational success.  

• Free Workouts: Free access to GreenTree SportsPlex for Pittsburgh office.  

Recognition at the Firm  

• Value Team Members: Bonusly points for peer-to-peer recognition, redeemable for gift cards, trips, dinners, and more.   

• Eat, Drink & Be Merry: Free team lunches and happy hours.   

• Annual Bonus: Year-end discretionary bonus.   

• Firm Outing: Annual firm outing for all team members to meet up and have fun.  

Note:  

This job description is not an exclusive or exhaustive list of all job functions an employee in this position may be asked to perform.  Duties, responsibilities, and requirements can be added, changed, or reduced by management to meet the business needs of the company.  

Chaffin Luhana LLP does not discriminate based on race, color, sex, religion, national origin, disability, or any other reason prohibited by law in provision of employment opportunities.  

Location: Pittsburgh  

Salary Range: $57,000-$65,000