Project Controller

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world. Together, we are enhancing the quality of life globally through design. Join us and design your place with Stantec.

Your Role

We are seeking a Project Controller to support project managers and multidisciplinary teams in the successful delivery of complex building projects. You will coordinate project setup, financial and schedule monitoring, forecasting, change management, reporting, quality processes, and project documentation from project initiation through closeout. The successful candidate will be organized, analytical, collaborative, and comfortable managing multiple priorities in a fast-paced project environment.

Your Key Responsibilities

• Work closely with project managers and project teams to maintain a current and accurate understanding of project status, priorities, risks, issues, and changes.
• Support project setup, including work breakdown structures, baseline budgets and schedules, resource plans, project folders, reporting requirements, and project governance documentation.
• Monitor project financial performance, commitments, costs, revenue, unbilled work, accounts payable, and forecast-to-complete information; identify variances and communicate emerging concerns to the project manager.
• Prepare and maintain project reports, dashboards, trackers, and forecasts that clearly communicate financial status, schedule progress, risks, trends, and required actions.
• Support the project change management process by maintaining change logs, preparing supporting documentation, tracking approvals, and coordinating with project accounting and project leadership.
• Coordinate invoicing activities and help ensure invoices are accurate, adequately supported, and issued in accordance with contract requirements and project timelines.
• Maintain project controls records and support document traceability, quality reviews, records retention, and audit readiness.
• Coordinate project meetings and communication processes, as required, including agendas, meeting minutes, action logs, and follow-up with responsible team members.
• Support contract and subconsultant administration by tracking agreements, approvals, insurance, prequalification, and other required records.
• Contribute to project plans, communication plans, quality management plans, health and safety requirements, and risk management activities.
• Build effective working relationships with internal teams and, where appropriate, clients, consultants, contractors, and other project stakeholders.
• Support multiple projects or work primarily on one large project, depending on project and business needs.