Project Accountant

Job Title: Project Accountant

Job Type: Full Time, Exempt

Reports to: Operations Controller

Locations: Pompano Beach, FL and Clearwater, FL

At IOS™, we're not just another supplier. We're a Commercial Openings System Integrator. We own it all: estimating, budgeting, project management, fabrication, installation, integration, and service, with solving customer problems as our guiding light. That "one team, zero finger-pointing" mindset shapes how we work, and how we hire. Our people move across four modes: Build, Fix, Upgrade, Maintain, so no two days look the same. From doors and frames to millwork, building specialties (Division 10), gate access, and access control: built to code, built to last, no shortcuts. And we're growing our national footprint, with real opportunity for people who want to grow with us.

Purpose

The Project Accountant plays a pivotal role within the project delivery team, managing the full accounting lifecycle for assigned projects. Working closely with Project Managers, customers, and vendors, this position ensures financial accuracy across Accounts Payable, Accounts Receivable, Billings, Cash Management, and project-level reporting — to bring greater visibility, structure, and accountability to the business.

This role is ideal for someone who enjoys construction accounting, thrives in a fast-paced / high-growth environment, and wants to play a meaningful role in supporting project success and company growth.

Core Working Relationships

· Division Leader

· Project Managers

· Operations Leadership

· Corporate Accounting

· Contracts & Compliance Team

Activities & Accountabilities

· Lead controllership and accounting functions supporting field operations across multiple legal entities

· Develop and maintain project-level cash flow forecasts aligned with approved budgets

· Prepare and issue accurate client invoices for goods and services in accordance with contract terms and project milestones

· Process and apply incoming payments to the appropriate project accounts in a timely manner

· Monitor aging receivables and conduct proactive collections outreach — by phone and in writing — for past-due balances

· Review vendor invoices for accuracy and proper authorization prior to payment approval

· Review insurance certificates, lien waivers, and contract requirements

· Track job costs (labor, materials, equipment, subcontractors) to identify variances, discrepancies, and margin risks

· Coordinate with Project Managers on budgets, change orders, and cost projections

· Support Work-in-Progress (WIP) reporting and Revenue recognition

· Support monthly close activities including journal entries, accruals, and account reconciliations

· Serve as a responsive point of contact for clients and vendors on billing inquiries, payment status, and account matters

· Collaborate with Project Managers to ensure financial reporting aligns with project schedules and deliverables

· Communicate effectively with internal teams to resolve discrepancies and maintain data integrity across systems

Key Competencies

· Strong attention to detail, organization, and time management skills

· Ability to communicate effectively with operations, vendors, and leadership teams

· High degree of motivation to take ownership, solve problems proactively, and cares about doing things the right way

· Excellent communication skills with the ability to articulate results, variances and status to project management and leadership

· Passion for change and continuous improvement in financial processes and systems

· Knack for gaining the confidence and trust of others through honesty, integrity and authenticity

· Must be committed to working in a team atmosphere

Experience

· Minimum 4 years of experience in project billing and accounts receivable, including hands-on collections, in a related field

· Experience in construction, engineering or project-based accounting environments

· Familiarity with AIA billing formats and lien waivers

· Exposure to job cost accounting principles and reporting

· Experience working in Business Central, Comsense is a plus

Education

· Bachelor’s degree in a quantitative field (Accounting degree preferred)

Work Location / Work Environment

· Office location can be in one of the following cities: Pompano Beach, FL and Clearwater, FL

· Prolonged periods sitting at a desk and working on a computer

· Hybrid work schedule: 3-4 days per week in the office with the ability to work from home, as needed