Procurement Specialist

Primary Purpose:  The role of the procurement specialistis to ensure that all federal purchases by the District are in accordance with the federal procurement guidelines and local procedures.

Qualifications:

Education/Certification:         

• High school diploma or equivalency

• Some college coursework in business, preferred

Special Knowledge/Skills:       

• Knowledge of federal grants
• Knowledge of federal, state and local procurement guidelines
• Effective organizational and communication skills
• Proficient in Microsoft Office, Google Docs and Google Drive
• Ability to multi-task under various conditions
• Ability to meet critical deadlines
• Demonstrate a high level of integrity, confidentiality, and ethical behavior

Experience:

• Experience in public sector purchasing or accounting.

Performance Responsibilities and Duties:

• Review vendor contracts associated with purchasing cooperatives to ensure federal compliance.

• Ensures all federal purchases are in accordance with proper guidelines.

• Verifies vendors are not debarred that are used for federal procurement.

• Work cooperatively with district personnel to determine specific requirements and assist in locating necessary goods and services.

• Responsible for running reports to monitor the aggregate spend by procurement category and reporting to the Director of Purchasing.

• Maintains all non-AISD competitively bid contracts for federal procurement.

• Monitors shared files with federal programs to review micro-purchases.

• Reconciles monthly various purchasing cooperative expenditures districtwide, all funding sources.

• Performs monthly audits of all district Pcard receipts/transactions for supplies.

• Assist with training district staff procurement card (Pcard) and procurement procedures.

• Work on special projects as assigned.

• Maintain confidentiality.

• Follow district safety protocols and emergency procedures
• Perform other duties as assigned by the Director of Purchasing.

Supervisory Responsibilities:  None

Mental Demands/Physical Demands:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture:  Prolonged sitting, occasional bending, stooping, pushing/pulling and twisting

Motion:  Repetitive hand motions, prolonged keyboarding and use of mouse, occasional reaching

Lifting:  Occasional light lifting and carrying (less than 15 pounds)

Mental Demands: Work with frequent interruptions, maintain emotional control under stress

Wage/Hour Status:  Exempt

Pay Grade:  Professional 2

The Abilene ISD does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, military status, or any other basis prohibited by law. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities.

The foregoing statements describe the general role and responsibilities assigned to this job.  I understand this is not an exhaustive list of all responsibilities and duties that may be assigned; other duties may be assigned as needed. 

• Procurement specialist.pdf