Payroll Specialist

Position: Payroll Specialist

Location: Richland, WA

Type: Full-time, Non-Exempt

Anticipated Schedule: Monday-Friday 8:00am-4:30pm

MISSION, VISION, VALUES

MISSION: Guiding our community members to live their best lives, even and especially through the end of life.

VISION: Tri-Cities Chaplaincy is the recognized source for expert guidance during a crisis, at and through life's end, and following a loss.

VALUES: Accessibility, Integrity, Achievement, Supportive Environment

Position Overview:

The Payroll Specialist will be responsible for the comprehensive administration of the agency’s bi-weekly payroll. This includes employee setup/termination/maintenance, setup of benefits in the system and making annual updates, providing reporting on voluntary deductions, training and answering staff questions, creating system reports, researching questions, and ensuring that the bi-weekly payroll is correct and accurate. Reconciles invoices for employee benefits to deductions and provide to Accounts Payable. Ensure that quarterly filings and annual W2 statements are completed on time and accurate. Administer agencies 401K plan through working with employees and third parties to set up accounts and deductions, and outside parties for reporting, payment, and audits. Other duties include creating the daily deposit, posting entries into the general ledger, and supporting other accounting functions for the agency.

Minimum Qualifications:

1. Certification or Associate Degree in Finance or Accounting or a closely related field. Equivalent education and experience will be considered.

2. Proficient in Microsoft Excel and Word.

3. Excellent attention to detail and strong customer service skills.

4. Good research and analysis abilities.

5. Ability to report to the assigned work location(s) as scheduled and maintain consistent, reliable attendance.

Preferred Qualifications:

1. Bachelor’s degree in finance or accounting.

2. Experience with ADP, KRONOS, Paylocity payroll systems.

3. Knowledge of payroll, garnishments, and benefits distributions.

Join Our Team:

At Tri-Cities Chaplaincy, we’re committed to providing compassionate care and support to individuals and families during life’s most challenging times. We invite you to be part of our mission and contribute to meaningful work that touches the heart of our community.

Why Join Us? 

• Purpose-Driven Work: Be part of a team that makes a real difference in patients’ and families' lives. 

• Supportive Environment: Thrive in a collaborative and caring atmosphere. 

• Professional Growth: Access opportunities for learning and career development.

Bring your passion for care to Tri-Cities Chaplaincy, where every moment matters. Apply today and start a career that’s as rewarding as it is impactful.

Compensation

Hiring Range: $20.63-$26.63/hour

Note regarding the listed pay range:

At Tri-Cities Chaplaincy, we carefully establish pay ranges for our positions by taking various factors into account, including education, certifications, knowledge, skills, experience, internal equity, and market conditions. These ranges are tailored to match the diverse programs and services we offer. Our goal is to ensure fair compensation for candidates based on these factors while maintaining internal peer equity.

Hiring Range: The starting pay range offered to new hires, depending on experience and qualifications.

Benefits

· Vacation: Accrued each pay period based on your hours worked. 

· Sick Leave: Accrued in accordance with Washington State Sick Leave Law. 

· Wellness Days: After completion of the 90-day introductory period, employees may convert up to two (2) accrued sick days annually into wellness days. 

· Paid Holidays: Ten (10) paid agency observed holidays per year, available upon hire.

· Bereavement Leave: Three (3) days for the loss of an immediate family member. Two (2) days for the loss of a household pet or service animal.

· Community Volunteer Day (Yay Day): One (1) paid day annually for volunteer service, granted each January. 

· Health Insurance Benefits (Effective the first of the month following date of hire): Medical, Dental, and Vision Insurance.

· Employer Paid-Benefits: Basic Life and Accidental Death and Dismemberment (AD&D) Insurance (1x annual salary), Long Term Disability, Short Term Disability.

· Voluntary Benefits: Supplemental Life Insurance, AD&D (Additional coverage), and Pet Insurance.

· Voluntary Financial Protection Benefits: Hospital Indemnity, Critical Illness, and Accident Insurance. 

· Air Ambulance: Discounted rate for Life Flight.

· Retirement 401(K) Plan: Employees may contribute upon hire; employer matching of up to 5% begins the following January or June depending on Hire date after 1 year of employment. 

· Mileage Reimbursement: $0.72 per mile, for eligible positions. (Subject to change based on IRS rates)

· Premium Pay: Bilingual (Spanish) pay premium (subject to proficiency verification through ALTA language services)

· Certifications: Certification-based premium pay, as applicable and approved. 

· Tuition Assistance: Up to $5,250 annually after one (1) year of employment.

· Professional Development: Access to continuing education through platforms such as Relias Learning and CAPC. 

AGENCY REQUIREMENTS

1. Mission, Vision, and Values: Demonstrate support and adherence to the agency’s Mission, Vision, and Values. 

2. Community Outreach: Participate in education and outreach activities to promote agency programs, including hospice care, advanced planning, and bereavement services. 

3. Policy Compliance: Maintain knowledge of and comply with agency policies, procedures, and practices. 

4. Confidentiality: Protect patient and agency information per HIPAA guidelines. Only access information on a need-to-know basis.

5. Transportation: Maintain reliable personal transportation. Maintain a valid driver’s license and vehicle insurance per state requirements. 

6. Health Requirements: Satisfy state and agency health requirements by providing proof of immunization, declinations, or approved accommodations as applicable.

7. Screenings: Pass criminal background and drug screenings. 

8. Physical Demands: Meet the physical and environmental requirements of the position, with or without reasonable accommodation.(see attached physical requirements)

9. Training and Orientation: Complete agency and departmental orientation and required training programs. 

10. Continuing Education: Complete ongoing education, policy reviews, and training be designated deadlines.

11. Licensure and Certification: Maintain current licensure(s) and certifications(s) required for the role. 

12. Language Proficiency: Read, write, speak, and understand English fluently.

13. Work Availability: Be available to work as assigned or scheduled. 

PHYSICAL REQUIREMENTS AND ENVIRONMENTAL CONDITIONS

Please contact human resources at hr@tccbestlife.org for questions regarding the physical and environmental conditions.

Equal Opportunity Employer: 

Tri-Cities Chaplaincy is an equal opportunity employer that does not discriminate based on actual or perceived race, color, creed, religion, national origin, citizenship or immigration status, ancestry, citizenship status, age, sex, or gender (including pregnancy, childbirth, pregnancy-related conditions, and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service, and veteran status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.