Payroll Specialist
Rhoads Industries • Philadelphia, Pennsylvania • Full Time
Posted on Tue, Jul 21, 2026
- Process weekly and monthly payroll, manual checks, and payroll corrections
- Prepares and submits Certified Payroll Reports for Prevailing Wage, Davis Bacon, and Service Contracts
- Administers payroll reconciliation, year-end budget, and financial reporting, and assists payroll company with year-end W-2s.
- Maintains employee set up of various components in payroll, benefits, and time keeping information systems including employee earnings, job titles, deductions, garnishments, etc.
- Process biannual, multiple union rate increases in software systems and responsible for maintenance of fringe benefit set up in the payroll system.
- Administration of non-union and union weekly 401k reporting and monthly confidential payroll 401k reporting
- Administration of monthly union reporting for multiple unions and supports the finance department with audits.
- Process unemployment and employment verification requests and produces reports from multiple software systems to support the HR and finance department as needed.
- Administers the annual ACA reporting.
- Provides administration support to human resources function (e.g., record keeping, file maintenance, benefit system entry) and provides support to operations and finance departments as needed.
- Tracks employee seniority and PTO, enters PTO and holiday pay into time keeping system, and creates, updates, and maintains annual PTO accrual spreadsheet and accrual allowances.
- Trains selected employees for use of all systems required for payroll processing and reporting.
- Customer Support:
- Respond to employee and client inquiries regarding payroll and operations finance related matters via phone, email or in person.
- Provide clear, accurate, and timely information on payroll and operations finance procedures, and regulations.
- Assist in resolving payroll and operations finance discrepancies and issues in a professional and efficient manner.
- Training and Documentation:
- Provide training support to employees and clients on payroll-related self-service tools and systems.
- Maintain detailed documentation of payroll processes, procedures, and best practices.
- Additional duties as assigned.
- High School diploma or GED required.
- Bachelor’s degree in accounting, finance, or related field preferred.
- 3+ years of payroll processing
- Experience with certified payroll, Davis Bacon, Prevailing Wage calculations, Service Contract Acts, and union payroll
- Familiarity with mJobTime, MS Dynamics SL, and Payroll 4 Construction (P4C)
- Knowledge of payroll compliance
- High degree of accuracy, attention to detail, strong analytical problem-solving skills, and mathematical skills required.
- Ability to handle sensitive and confidential information required.
- Ability to gather, verify, and analyze information from multiple sources and strong interpersonal skills essential.
- Microsoft Excel experience including familiarity with pivot tables, V-lookups, and data formatting and proficient in Microsoft 365
- The performance of this position involves exposure to construction or industrial areas where the use of personal protective equipment such as safety glasses, hard hats and hearing protection is required.
- Competitive health insurance packages
- 401k matching
- PTO