Payroll Associate

Pavion Connects and Protects by providing innovative fire, security, and communication integration solutions to customers across the globe.  We bring industry-leading expertise to clients in enterprise, healthcare, education, government, data center, and retail industries. Global Reach. Local Service.

As a global leader, Pavion specializes in the design, installation, service, and maintenance of cutting-edge fire alarm systems, critical communications, video surveillance, access control, and advanced AV technologies. Our mission is to bring clarity and transformation to safety, security, and communication through integral technology and radical service. 

With a commitment to safety, reliability, and operational excellence, Pavion ensures scalable, future-ready solutions tailored to meet and exceed our clients’ needs. Learn more at www.pavion.com

Pavion and our family of companies are seeking a talented and motivated Payroll Associate to join our shared services team.

Primary Responsibilities:

• Execute weekly payroll preparation and distribution of the organization’s multi-state and Union payroll in accordance with regulations and company policy. Stay informed of changes to processes, policies and/or payroll laws to ensure compliance.
• Responsible for payroll administration for a defined group(s); Audit employee timesheet at the end of the week and notify managers of issues. Review HR employee changes to ensure changes are pushed through correctly. Prepare pre-payroll uploads submitted by authorized personnel. Ensure Union deductions are set up and updated as the CBA requires Administer garnishments in accordance with federal and provincial requirements.
• Ensure all payroll back-up is saved weekly such as pre-check and post-check reports. Maintain quarterly and yearly tax information on the designated payroll drive.
• Answer questions, provide guidance and information to employees, leaders and internal partners and external partners / former employees as needed.
• Assist in system set-up of jobs that require a wage adjustment. Ensure accurate and timely Weekly wage related reporting on all active Davis Bacon, Service Contract and Union related items. Troubleshoot reporting issues as needed

Basic Qualifications:

• High school diploma 
• Payroll experience, to include processing for 500+ employees 
• Solid understanding of multi-provincial, multi-state payroll practices 
• Experience with Unions 
• Experience with Davis Bacon and Service Contract Payroll and Reporting 
• Excellent customer service 
• Strong time management, organizational, and problem-solving skills 
• PC proficiency (specifically Microsoft applications) 
• Self-directed and motivated to success and exceed expectations 

Preferred Qualifications:

• 3+ years’ payroll experience 
• Experience with UKG Pro software and/or WFM, Ultimate software 
• Experience in Excel – Vlookup and Pivot Tables 

Pay Range: The hourly pay range for this position is $30–$42 per hour.  The starting hourly pay will be determined based on qualifications, experience, education, skills, certifications, and internal equity. We also offer a comprehensive benefits package.

Disclaimer:  This job description should not be construed to imply that these requirements are the exclusive standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as may be required.  The employer has the right to revise this job description at any time.  The job description is not be construed as a contract for employment.

Pavion is an equal opportunity/affirmative action employer.  All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

If you require accommodation or assistance during the application process, please contact us at Careers@pavion.com . Kindly note that resumes submitted to this email address will not be reviewed. Thank you for your understanding.