Payroll Specialist

THE ROLE:

• This position will report to the: Assistant Manager 
• Travel requirements: N/A
• FLSA Status: Non-Exempt
• Shift: 1st
• Employment Category: Full-Time Regular
• Pay Range: $25.00 - $30.00 per hour

STRONG HISTORY. EXCITING FUTURE

Bolthouse Fresh Foods is a leader in carrot production, serving as a grower, packer, processor, and shipper. Headquartered in Bakersfield, California, we are a proud employer to 1,600 dedicated individuals. Since 1915, we have been committed to growing and producing high-quality carrots, and today, we are one of North America’s largest growers and distributors of fresh carrots for cooking and snacking. Additionally, we supply premium natural ingredients for the food and beverage industry. With over a century of excellence, Bolthouse Fresh™ products are available at major retailers across North America. 

WHAT YOU’LL BE RESPONSIBLE FOR IN THIS ROLE

The Payroll Specialist will support team with processing all payroll duties. This position reports to the Payroll Assistant Manager and interacts with all levels of the Corporation and outside agencies.

• Process weekly payroll for approximately 1,500 employees timely
• Utilize the Payroll Task Checklist to manage and complete all required payroll tasks, ensuring accuracy, compliance, and adherence to weekly payroll deadlines
• Process manual checks as necessary for terminations, adjustments, etc.
• Review documentation of departmental policies and procedures and ensure compliance. Update as necessary
• Ensure data in spreadsheets for taxes, weekly payroll processing and evaluate for accuracy and completeness
• Analyze information submitted for correctness and follow-up if appropriate personnel to validate 
• Make recommendations to Payroll Assistant Manager to strengthen departmental controls 
• Follow all procedures and controls set up by department to ensure Sarbanes-Oxley compliance 
• Provide a high level of service for internal customers and outside agencies when required
• Analyze and correct vacation and sick accruals when necessary
• Process garnishments, tax levies, wage orders, child/spousal support are responded to and processed timely. Ensure all documentation is on file of case disputes
• Work with HR on all pay-related issues, including LOA’s, terminations, new hires, transfers, etc. 
• Work with ADP to set up new earnings and/or deduction codes ensuring that the setup includes the proper taxation and W-2 reporting
• Respond to all payroll inquiries via email, phone call, etc. timely and accordingly
• Backup to the front desk when receptionist is absent
• Provide cross-functional support for Human Resources including benefit & HRIS related tasks
• Performs other duties as assigned

WHAT WE’RE LOOKING FOR

Minimum Qualifications:

• High School Diploma or equivalent; three years of progressively responsible payroll experience in a fast-paced, high-volume environment and/or training; or an equivalent combination of education and experience
• Experience processing payroll for a high-volume, multi-location workforce, including hourly and salaried employees
• Basic knowledge of Payroll and Federal State Tax regulations
• Candidates must have a verifiable history of safe vehicle operation and meet company standards for driving eligibility. This includes maintaining a clean driving record, which will be verified through a background check.

Required Skills and Abilities:

• Ability to manage multiple tasks in a fast paced, high-pressure environment
• Excellent communication/interpersonal and problem-solving skills 
• Ability to interact with a diverse employee population and with internal/external customers in an effective, professional manner 
• Proficient with Microsoft office suite and Excel
• Knowledge of office administration and procedures
• Organization and attention to detail attributes
• Maintain Confidentiality
• Experience with automated timekeeping systems for 1000+ employees, preferably UKG

Preferred Qualifications:

• Experience with ADP Workforce Now
• Experience with UKG timekeeping system

PHYSICAL DEMANDS:

• Work is performed primarily in a standard office environment with frequent interruptions.
• Ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, climb, kneel, crouch, reach, and twist.
• Lift, carry, push, and/or pull light to moderate amounts of weight up to 30 lbs.
• Operate office equipment requires repetitive hand movement and fine coordination including use of a computer keyboard.
• Ability to stand for long periods of time in an upright position walking on both even and uneven surface
• Ability to stoop, crouch, and kneel on a regular basis

HOURS & WORKDAYS:

1st Shift – 08:00 am to 05:00 pm; Monday through Friday, when business requires overtime and weekends will be mandatory

WHAT WE OFFER

Our rich benefits packages are designed to support the health and well-being of both our eligible co-workers and their families.

• Medical
• Dental
• Vision
• Group Life and AD&D
• Voluntary Life and AD&D
• Group Short-Term Disability
• Group Long-Term Disability
• Flexible Spending Accounts
• Employee Assistance Program
• 401k 
• Paid Time Off

EQUAL EMPLOYMENT OPPORTUNITY

Bolthouse Fresh Foods is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, genetic information, or any other characteristic protected by law.We are dedicated to fostering a workplace where everyone feels valued, respected, and empowered to achieve their full potential.

REASONABLE ACCOMMODATIONS:

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. If you are interested in applying for employment with Bolthouse Fresh Foods and need special assistance to apply for a posted position, or if you believe you do not meet any of the required qualifications of a posted position due to a protected disability and would like to explore the possibility of accommodation, please contact our Talent Acquisition team at: TalentAcquisition@BolthouseFresh.com for additional support or guidance.  

 RECRUITMENT AGENCIES:

Bolthouse Fresh Foods does not accept unsolicited agency resumes. Bolthouse Fresh Foods is not responsible for any fees related to unsolicited resumes.