Payroll Specialist

Position Summary

We are seeking a detail-oriented Payroll Tax Reconciliation Specialist to join a growing organization. This role is ideal for a payroll professional who thrives on accuracy, problem-solving, and compliance. The successful candidate will play a critical role in ensuring payroll tax accounts are reconciled, filings are accurate, and discrepancies are resolved across multiple jurisdictions. This is an excellent opportunity to make a meaningful impact while partnering with payroll, finance, and tax teams in a collaborative environment.

What You'll Do

• Reconcile payroll tax liabilities, payments, and filings across federal, state, and local jurisdictions to ensure accuracy and timely resolution of discrepancies.
• Perform detailed payroll tax account reconciliations, researching variances between payroll records, general ledger accounts, tax filings, and agency records.
• Review and validate payroll tax deposits, including withholding, unemployment, Social Security, and Medicare taxes.
• Research and resolve payroll tax notices, penalties, outstanding balances, payment discrepancies, and agency inquiries.
• Reconcile quarterly and annual payroll tax filings, including Forms 941, 940, W-2/W-3, and applicable state and local returns.
• Partner with payroll tax vendors and government agencies to correct filing or payment issues and maintain accurate tax accounts.
• Audit employee tax setup information, taxable wages, withholding calculations, and jurisdiction assignments to identify and resolve discrepancies.
• Support quarter-end and year-end payroll tax reconciliation activities, ensuring payroll records align with tax filings and reporting requirements.
• Maintain detailed documentation, reconciliation schedules, and audit trails for payroll tax activity.
• Identify process improvement opportunities and help strengthen payroll tax controls, reporting accuracy, and compliance efforts.

Qualifications

• Experience in payroll tax, payroll accounting, tax compliance, or a related function.
• Strong understanding of federal, state, and local payroll tax regulations and reporting requirements.
• Experience reconciling payroll tax accounts and researching tax discrepancies.
• Ability to analyze large data sets and identify inconsistencies with a high degree of accuracy.
• Proficiency with payroll systems, Microsoft Excel, and payroll tax reporting tools.
• Strong organizational, analytical, and problem-solving skills.
• Excellent communication skills and ability to collaborate across departments.
• Bachelor's degree in Accounting, Finance, Business, or a related field preferred.

Why Join This Opportunity?

• Competitive compensation and benefits package
• Opportunity to work in a highly visible and impactful role
• Collaborative and supportive team environment
• Professional growth and development opportunities
• Stable organization with a commitment to operational excellence

About Ferretti Search

Ferretti Search is a specialized recruiting firm focused on connecting exceptional talent with outstanding organizations. We take a relationship-driven approach to recruiting and pride ourselves on creating meaningful connections that help both candidates and companies achieve long-term success. Our commitment to integrity, communication, and results allows us to deliver an exceptional experience throughout the hiring process.