Payroll Specialist

Job Title: Payroll Specialist

Department: Finance

FLSA Status: Exempt

Reports to: Payroll Manager

Position Summary: Responsible for processing accurate and timely weekly U.S., Canadian, and 

independent contractor payroll. This role is responsible for payroll data review, system 

processing, reconciliation, employee maintenance, deductions, reporting, general ledger entries, 

and payroll-related compliance support. The position partners with Payroll, Human Resources, 

Finance, employees, and external providers to resolve discrepancies and maintain accurate 

payroll records.

General purpose: The purpose of this role is to ensure that all field employees are paid timely and 

accurately.

Role Qualifications:

• Must be able to endure stress without impacting the quality of work.

• Must be organized.

• Must be comfortable with answering and making phone calls.

• Must pay attention to detail.

Position Responsibilities:

• Process payroll using Bullhorn and ADP payroll system. A batch is created in Bullhorn that is 

imported into ADP system.

• Process 1099 payroll using Bullhorn and ADP system.

• Process Canadian payroll using Bullhorn and ADP system.

• Confirm all data from Bullhorn transferred to the payroll providers system by reconciling to multiple 

reports.

• Manage new hires and terminations. This includes reviewing new hires into ADP, entering direct 

deposit and W4 information, and confirming that employees have been terminated in ADP and will 

receive their final pay.

• Check new benefit enrollments and if necessary import the deductions for the first 2 pays of the

month.

• Export the general ledger detail of the weekly payroll batch after it has been processed. Confirm 

transactions are being distributed to the correct accounts and enter the journal entry into the 

accounting system.

• Coordinate with HR on payroll related issues to ensure they are communicated effectively and 

addressed timely.

• Responsible for responding to incoming mail/correspondence with various states and cities where 

field consultants work. Ensure Epitec is compliant and does not have anything outstanding.

• Other duties as directed.

Essential skills and experience:

• Bachelor’s degree in Accounting or Finance

• 0-2 years of experience in the accounting/finance field

• Professional appearance and manner

• Punctual

• Interpersonal skills- maintains confidentiality and remains open to others ideas. Exhibits willingness 

to try new things.

• Written communications skills - edits work for spelling and grammar, presents numerical data 

effectively, and is able to read and interpret written information

• Good planning and organizational skills

• Working knowledge of MS Office to include Word, Excel, and PowerPoint

Valued but not required skills and experience:

• Customer service experience

• Experience in fast paced work environment

• Above average competency in Microsoft word and excel

Reporting to this position: No direct reports

Physical demands and work environment: 

The physical demands and work environment characteristics 

described here are representative of those that must be met by an employee to successfully perform

the essential functions of this job. Reasonable accommodations may be made to enable individuals with

disabilities to perform the essential functions.

• Physical demands: While performing duties of job, employee is occasionally required to stand, walk, 

sit, use hands to finger, handle, or feel objects, tools or control; reach with hands and arms; talk and 

hear. Employees must occasionally lift and/or move up to 25 pounds. Specific vision abilities required

by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and

the ability to adjust focus.

• Work Environment: the noise level in the work environment is usually moderate.

General sign-off: The employee is expected to adhere to all company policies and act as a role model in 

the adherence to policies.

I have read and understand this explanation and job description.

Signature: Date: