Payroll Specialist (Contractor)

Compensation Range:

Position Summary

Under direct supervision, process and audit accurate and timely employee payroll.  Use pay factors according to the National University System (NUS) policies as well as local, state and federal guidelines, reconciling Human Resources (HR) and Enterprise Resource Planning (ERP) systems including documentation support.  Maintains accurate payroll records in order to deliver accurate and on-time pay to employees ultimately impacting customer satisfaction and profitability.

Essential Functions:

• Answers employee and management questions regarding paychecks and other payroll related matters (emails, and phone calls).
• Responds to telephone or written inquiries from staff and faculty about reimbursement submissions and coding.
• Processes assigned employee group, including transmission to ERP system and reconciling summary detail to reports, including uploading or downloading into the ERP system interface with the Finance department general ledger.  Audits daily employee change report to ensure accurate information exists in both the enterprise resource planning software systems.
• Prepares manual payments in the form of checks, wires, Electronic Funds Transfer (EFT) using the enterprise resource planning software system, as necessary.
• Provides information to the levying agency and determines appropriate withholding for third-party payments. Notifies employee within stated time and communicates action required as directed by the order.
• Prepares employment verifications for EDD, other agencies and other institutions, reporting accurate information as required by the requesting agency.
• Audits, prepares, and adjusts exception checks, including lost checks, late approvals, adjustments, and terminations.  Maintains accurate records of exception checks issued within the department and designated pay group.
• Corresponds with managers and HR regarding termination check timelines and delivery process. Provides termination checks within a timely manner to ensure compliance with all state and federal laws.
• Other duties as assigned.     

Supervisory Responsibilities: N/A

Requirements:

Education & Experience:

• Associate degree with an emphasis in Accounting, Finance or Human Resources or its equivalent in related work preferred or equivalent combination of education and experience.
• Two to Four (2-4) years of professional experience with emphasis on payroll or accounting/financial/accounts payable related duties, or office management duties preferred.
• Experience with Workday HCM, Payroll, Time Tracking and ADP Smart Compliance preferred.

Competencies / Technical / Functional Skills:

• Ability to participate as an active team member of the team and organization and work toward a common goal.
• Actively seeks opportunities to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
• Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs/processes.  Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
• Working knowledge of principles and practices of accounting and payroll processing and impact on general ledger within a large volume organization. Basic knowledge of mandates and other regulations related to payroll processing and labor law, preferred.
• Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook to include software programs for accounting and payroll processing, e.g. Workday HCM, Payroll Time Tracking and ADP Smart Compliance.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individual of constituencies in a diverse community. Ability to communicate effectively orally and in writing.
• Work independently and foster a cooperative spirit within a large and/or small team of diverse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.

Location: Remote, USA

Travel: No Travel Required

Candidate receiving offers will be offered a salary/pay rate commensurate with experience that vary based on a candidate’s qualifications, skills, and competencies.  Absent exceptional circumstances, candidates will be offered a salary within this range for this position. The minimum salary will be offered based on the minimum exemption threshold based on state of residency. Base pay is one component of National University’s total rewards package, as we are dedicated to supporting the needs of the “whole you” with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family.  For full details about our benefit plan offerings, please visit benefits.nu.edu. For Part-time benefits, please click here.

National University is committed to maintaining a high-quality workforce representative of the populations we serve. National University employs more than 4,500 faculty and staff and serves over 45,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows students, faculty and staff to develop their interests and talents while experiencing a sense of community. With programs available both online and at our many campus locations, National University is a leader in creating innovative solutions to education and meeting the needs of our student population, including adult learners and working professionals.

National University (NU) is proud to be an equal opportunity employer and does not discriminate against any employee or applicant per applicable federal, state and local laws. At NU, a mix of highly talented, innovative and creative people come together to make the impact of a lifetime for each of our student learners. All qualified applicants will receive equal consideration for employment, education, and admission at National University.