Payroll Specialist

Non Exempt

General Definition of Work

Performs intermediate administrative work preparing and processing payroll, maintaining payroll records and files, assisting with filing applicable reports, and related work as apparent or assigned.  Work is performed under the moderate supervision of the Payroll Operations Director.  

Qualification Requirements

• Two Year Associate Degree with coursework in finance, accounting, or related field or equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Thorough knowledge of the payroll and benefit program administration for the district preferred.
• General knowledge and experience with entire Microsoft Suite including Word/Office, Excel, and PowerPoint.
• Ability to create tables, spreadsheets, and publishing formats
• Ability to work independently without close supervision.
• Ability to understand and follow detailed, written and oral instructions.
• Thorough knowledge of bookkeeping terminology and methods.
• General knowledge of accounting theory and principles.
• General knowledge of standard office procedures, practices and equipment.
• Ability to learn specialized equipment and software based on district needs.
• Ability to develop and present ideas effectively, orally and in written form.
• Ability to maintain financial records and prepare financial reports.
• Ability to meet all deadlines in a fast-paced environment by organizing and prioritizing tasks.
• Ability to establish and maintain effective working relationships with associates, staff and the general public.

Salary

Pay Grade NC14

Reports to

Payroll Operations Director
Essential Functions

• Ensures payroll process is completed on a timely basis for monthly and biweekly cycles.
• Processes payroll including new employee set-up, employee changes or terminations, timesheet entry, balancing, and finalizing payroll.
• Utilize a variety of technology to enhance communication and maintain an efficient working environment.
• Maintain confidentiality.
• Provides interpretations of payroll policies, laws, rules and programs to ensure proper understanding and application within the district.
• Analyzes and audits payroll data, timesheet data, general absences, leave of absences, supplemental insurances, state retirement, garnishments, and supplemental retirement.
• Processes payroll adjustments, overpayments, 202’s, etc.
• Provides various payroll information to principals, directors, assistant principals, teachers, support staff, central office administrators, and vendors.
• Processes and administers electronic direct deposit file.
• Processes and audits automated absence reporting.
• Generates regular and special request reports.
• Performs other duties and responsibilities as assigned.

Physical Requirements

• This work requires the occasional exertion of up to 10 pounds of force.
• Work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions.
• Work occasionally requires standing, walking, stooping, kneeling, crouching or crawling with hands and arms, pushing or pulling and lifting.
• Work has standard vision requirements
• Vocal communication is required for expressing or exchanging ideas by means of spoken work; hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities.
• Work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements

None

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees for this job.