Payroll Clerk

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

• Job ID #32120: Payroll Clerk
• Union: ATU 
• Job Description ID #: 1465
• Close date: Interested applicants please submit your application online at www.hamilton.ca/city-council/jobs-cityby 4:00 p.m. on August 5, 2026. 
• Vacancy type: This posting is for an existing vacancy 
• Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.

Summary of Duties

Under the general supervision of the Manager, Transit Support Services, co-ordinates, prepares and reconciles payroll input for Bus Operators, Maintenance staff and other Transit hourly and salaried employees.

General Duties

Responsible for processing of all employee data for the Transit division employees and ensuring data is authorized and valid.

Collects and analyzes all source documents to ensure all information for employee payroll is accurate and processed to meet deadlines. Documents would include information on new hires, promotions, reclassifications, rehires, terminations, time checks, absence reports and vacation schedules.

Sort incoming payroll related documents and process according to appropriate pay periods (wage/salary) and deadlines.

Verify all hours of work, pensionable work hours and premiums generated for HSR Bus Operators, Inspectors and Maintenance Staff by the Trapeze System and make all necessary adjustments.

Complete and balance all hourly payroll records for submission via upload files to the City PeopleSoft Payroll system.

Balance weekly reports and bi-weekly payroll reports.

Weekly verify and document all employees’ vacation entitlements and withdrawals.

Prepare and provide a detailed statement of Bus Operators pay, including, run time, cover time, premiums, etc.

Answer inquiries in person and by telephone from employees and departments including outside agencies.

Liaise with City Payroll and/or Human Resources for inquiries dealing with deductions, personal information changes.

Attend meetings with Trapeze System software developers and test potential software updates, as needed.

Update Payroll calculation process and create information notices, when union collective agreement changes, as needed.

Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.

Performs other duties as assigned which are directly related to the responsibilities of the position.

Qualifications

1. Demonstrated experience related to HR/payroll processing acquired through a combination of education and related experience.
2. Demonstrated experience with PeopleSoft or other similar Human Resource Management System, including the use of ad hoc reporting tools. Able to input data at an acceptable level of speed and accuracy.
3. Demonstrated ability to manage a high volume of tasks and duties in an efficient manner in a deadline oriented environment. Personal self management skills to maintain professionalism, work independently, take initiative, and set priorities in a fast paced and constantly changing environment.
4. Demonstrated experience in understanding and interpreting Collective Agreements, Employment Standards Act, Employment Insurance, Corporate Policies and Procedures, Bylaws, etc.
5. Strong computer skills (Word, Excel, Outlook and database).
6. Well developed research, reasoning, analytical and problem solving skills.
7. Must have excellent attention to detail with an aptitude for figures.
8. Must possess strong interpersonal and communication skills to relate readily to colleagues and other departments. Must have a pleasant manner, exhibit tact and diplomacy.
9. Possess the ability to receive and interpret information where accuracy and understanding is important.
10. A high degree of sensitivity, good judgement and confidentiality is required.
11. Experience in developing and maintaining manual and electronic records systems.

Salary:              8

Hours:              37.5 per week

Disclaimer:

Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

Terms:

The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship.  If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.